deputy clerk

RECRUITMENT ANNOUNCEMENT

1 POSITION – DEPUTY CLERK

2 POSITIONS – DEPUTY CLERK/VOTER REGISTRATION

$20,295 ANNUALLY

(Full-time w/benefits; 9:00 a.m. – 5:00 p.m.)

APPLICATIONS WILL BE ACCEPTED IN THE COUNTY COMMISSION OFFICE, 400 WEST STEPHEN STREET, SUITE 201, MARTINSBURG, WV, 25401 UNTIL 5:00 PM, FRIDAY, SEPTEMBER 29, 2006

KIND OF WORK:

General administrative position responsible for assisting the general public in matters relating to various issues involving voter registration, land records, wills, marriage licenses, etc. Direction is provided by the County Clerk. (Please note that the two positions, while reporting to the County Clerk, have different responsibilities. The examples of work listed below are illustrative of duties that may be assigned to either or both positions. Specific job duties will be discussed at time of interview.)

EXAMPLES OF WORK:

	Assists the general public in matters relating to voter registration, land records, etc.
	Updates and maintains public records using various in-house systems.
	General clerical and accounting functions as they relate to the area of responsibility.
	Assists in mass mailings, correspondence, filings, etc.
	All other duties as assigned by the County Clerk.

QUALIFICATIONS AND REQUIREMENTS:

	Any combination of education and experience equivalent to graduation from high school.
	Experience working in a busy office environment.
	Familiarity with Microsoft Office products such as Word, EXCEL, etc.
	Ability to answer inquires and assist the general public in a courteous manner
	Ability to understand and follow complex oral and written instructions
	Ability to establish and maintain effective working relationships with associates and the general public

EXAMINATION PROCEDURE:

	An evaluation of training and experience
	One or more interviews
	Employment related reference checks
	Background investigation
	Pre-employment physical to include drug screen (administered after offer of employment).

ADDITIONAL INFORMATION FOR APPLICANTS

APPLICATION FOR THIS RECRUITMENT:

All applications for vacancies with Berkeley County should be submitted to the County Commission Office, 400 W. Stephen Street, Suite 201, Martinsburg, WV., 25401 on or before the date specified on the front of this announcement. An application may be rejected if it is not complete or is received after the specified closing date (we do honor post-mark date on applications submitted by postal mail). Each applicant will be notified by mail regarding the selection process. Berkeley County normally does not reimburse travel expenses incurred to attend a scheduled interview.

EXAMINATION PROCEDURE:

The kind of examination/screening for positions announced will vary with each position and may include:

o an evaluation of training and experience

o personal and/or group interview

o written and/or spoken examination(s)

o performance test(s)

o a background investigation

o a physical examination*and

o a drug test*.

*These examinations are administered after offer of employment.

PROBATIONARY PERIOD:

Berkeley County is an “At-Will” employer. However, new employees normally serve a probationary period of six (6) months before attaining regular status. The length of the probationary period may vary depending on the position and may be extended depending on performance. The probationary period is considered part of the examination process to determine the employees fitness for the position in which he/she was placed.

COMPENSATION:

Berkeley County employees are paid every two (2) weeks. A new employee ordinarily starts work at the rate specified in this announcement. The Berkeley County Commission reviews compensation increases as part of the normal budget preparation process and makes the appropriate compensation adjustments at the beginning of the fiscal year (July 1).

ANNUAL LEAVE, SICK LEAVE AND HOLIDAYS:

(the following is unavailable for part-time and temporary positions)

o Employees earn 1.50 days of sick leave per month/18 days annually with unlimited accumulation.

o Berkeley County observes 12 paid holidays per year and Primary and General Election Days as they occur.

o Employees accumulate annual leave according to the following schedule:

Years of Service Days Per Month Days Per Year

0 – 5 years 1.25 days 15 days

5 – 10 years 1.50 days 18 days

10 – 15 years 1.75 days 21 days

15 years plus 2.00 days 24 days

HEALTH, RETIREMENT & MISCELLANOUS BENEFITS:

(some of the benefits may be available to regular part-time employees)

o Regular employees are required to participate in the West Virginia Public Employee Retirement Plan

o Life Insurance is provide to full-time employees, their spouse and eligible dependents.

o Regular full-time employees may elect to join the County sponsored health plan which includes medical, hospitalization, major medical, dental, vision and prescription drug coverage. The County pays 100% of the employee costs and the employee pays for any dependent coverage elected.

o A deferred compensation program is available.

o The County provides access to Employee Assistance Programs.

o Direct deposit is available to any banking institution designated by the employee.

BERKELEY COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER