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IMPORTANT - PLEASE READ
CAREFULLY |
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| A
THOROUGH STUDY OF THE FORMS AND CAREFUL PREPARATION OF THE BUDGET DOCUMENT
WILL SAVE TIME, LABOR, |
| AND
INCONVENIENCE TO ALL CONCERNED. YOUR
ATTENTION TO THE FOLLOWING SUGGESTIONS WILL PROVE MUTUALLY |
| HELPFUL. |
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| I. LEVY PAGE |
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| A.
Enter all valuations and extend levies on each item of Real Estate,
Personal Property, and Public Utility Property. |
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| Subtotal each class valuations
and taxes levied. The amounts for the
Assessed Values Tax Purposes column must |
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| be those amounts reflected on the
Certificate of Valuation (Column E). |
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| B.
Extend Taxes in WHOLE DOLLARS, Do not carry out to the cents. |
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| C.
Do not use levy rates in excess of two decimal places. |
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| D.
Do not use less than 2.5% or more than 7.5% for delinquencies,
exonerations, and uncollectable taxes, unless, |
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| historically collections
indicate a lesser amount. |
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| II. REVENUE AND EXPENDITURE PAGES |
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| A.
State all amounts in WHOLE DOLLARS, Do not include cents. |
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| B.
Do not complete the "APPROVED REVISIONS" columns. |
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| C.
Supply all information requested. |
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| III. SUPPLEMENTAL INFORMATION - BE SURE TO
COMPLETE ALL INFORMATION REQUESTED ON PAGES 15 through 18. |
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SEQUENCE OF EVENTS |
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| BUDGET
MEETINGS: Between March 7 and March
28 of each year the Municipal Council/County Commission must meet to |
| construct
the budget for the next fiscal year.
During this period every elected official, governmental agency, and
organization |
| seeking
financial support, must appear before the Municipal Council/County Commission
to list the projected requirements |
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the coming year. |
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| SUBMITTING
BUDGET: One certified copy of the
Budget Document must be mailed
to the State Auditor on
or before March 28. |
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fax copies will be accepted. |
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| PUBLICATION
OF BUDGET DOCUMENT: After Municipal
Council/County Commission adopts the Budget, the entity must begin |
| publication. The Budget Document must be published once
a week for two consecutive weeks in TWO
(2) newspapers of general |
| circulation
and of opposite politics published in the area. If the area has only one
such newspaper, publish
in only that
one. |
| Immediately
after the commission adopts the Budget, each elected official should receive
a copy of
their detailed request
for |
| appropriation
outlining the amount the county commission has approved for the operation of
their respective office. |
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| AUDIT
AND REVIEW BY THE STATE AUDITOR: The
State Auditor will audit and review the Budget Document. Prior to the third |
| Tuesday
in April, the Auditor will notify the entity by letter of the results of this
audit and review. If the
Auditor requires any |
| changes
by this letter, these changes must be made immediately. |
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| LAYING
THE LEVY: Each entity MUST MEET on
the THIRD TUESDAY IN APRIL, to officially lay the levy. This entails the hearing |
| of
objections and the adoption of the levy rates to be used during the next
fiscal year. An original certified
copy of the Levy Order |
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Rate Sheet must be mailed to the State Auditor's Local Government Services
Division within three (3) days after the third |
| Tuesday
in April. DO NOT MAIL THE LEVY ORDER
WITH THE LEVY ESTIMATE - BUDGET |
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| BUDGET
REVISIONS: Regulations published by
the State Auditor outline the procedure for
local governments to amend the |
| budget. Revisions must be approved prior to
obligation or expenditure of funds. |
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