THURSDAY,  NOVEMBER 15, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Discussion/Action

1. Approval of Agenda

2. Purchase Order Log

3. Approval of Minutes

4. Hiring Recommendations and Changes in Status Actions

5. Engagement Letter – Cox Hollida Price – Berkeley County Building Commission

6. Nuisance Appeal Board Recommendation

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of November and December

Board and Commission Calendars – Months of November and December

10:00 Pamela Holstein-Wallace

WV Homeland Security Region III Planner

Region III Planning – Mass Migration – Discussion/Action

Steve Allen, Director – Emergency Services and Homeland Security

10:20 Carla Robinson, Berkeley County Emergency Ambulance Authority

Exoneration Report Correction – Discussion/Action

10:30 Break

10:40 Clarence Martin, III, Chairman

The Berkeley County Roundhouse Authority

Trolley Title and Insurance Coverage Issues

Fundraising Suggestion

11:00 Strategic Planning Session

Berkeley County Planning Commission

Comprehensive Plan Growth Management Implementation Schedule

Stefanie Morton, Berkeley County Planning Director

Matthew Mullenax, Berkeley County Planning and GIS

Room 200 – Dunn Building – Second Floor

12:00 Deborah Hammond, County Administrator

City of Martinsburg/Berkeley County Commission Planned Meeting – Proposed Agenda – Discussion/Action

Meeting Report

12:15 Items from the Public

RECESS

THURSDAY, NOVEMBER 8 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Discussion/Action

1. Approval of Agenda

2. Purchase Order Log

3. Approval of Minutes

4. Hiring Recommendations and Changes in Status Actions

5. 2008 Legal Holidays Schedule

6. Cancelled Check Order – County Clerk’s Finance Office

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of November and December

Board and Commission Calendars – Months of November and December

Resolution – Library Allocation – Discussion/Action

10:00 Clarence Martin, III, Chairman

The Berkeley County Roundhouse Authority

Trolley Title and Insurance Coverage Issues – Discussion/Action

Fundraising Suggestion

10:25 Steve Aberegg, Berkeley County Engineering

Request for Consideration – Bond Expiration – Windemere, Phase I Subdivision Grading Permit – Discussion/Action

10:30 Break

10:40 Robert Crawford, Berkeley County Development Authority

Steve Cox, Berkeley County Development Authority President

Report on Current Activities of the Berkeley County Development Authority

11:00 Dr. Mary Beth Bennett, WV Extension Service

Report on Current Activities of the WV Extension Service Program

11:20 William Teach, County Engineer

Proposed Grading Permit Fee – Discussion/Action

11:30 Break

11:40 Deborah Hammond, County Administrator

Dunn Building Construction Project Proposals – Discussion/Action

City of Martinsburg/Berkeley County Commission Planned Meeting – Proposed Agenda – Discussion/Action

Strategic Planning Sessions

Meeting Report

12:00 Jay Russell, Facilities Supervisor

Snow Removal Bid – 2007-08 – Discussion/Action

Security Cameras and Panic Button Allocation Request – Discussion/Action

Judicial Center Requisition Requests – Discussion/Action

12:15 Items from the Public

12:25 Executive Session – Personnel and Real Estate

12:35 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

 

 

RECESS

THURSDAY, NOVEMBER 1, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Federal Certification Report – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of November and December

Board and Commission Calendars – Months of November and December

Transfer of Vehicle to Deputy Reserve – City of Martinsburg – Discussion/Action

10:00 Jay Russell, Facilities Supervisor

Requisitions – Roofing – 110 West King Street, Berkeley County Senior Center, Bird Control and Carpet Cleaning– Judicial Center – Discussion/Action

Berkeley County Judicial Center Service Elevator Maintenance Agreement – Continued Item – Discussion/Action

10:15 Matthew Mullenax, Berkeley County Planning

Report on Status of Proposed Zoning Ordinance and Public Hearing Dates – Discussion/Action

10:30 Break

10:40 Bill Kearns, Berkeley County Health Department

Report on Flu Shot Clinic and Projections for Flu Season

Report on Health Department Quarterly Activities

11:00 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Iron Springs Road - Discussion/Action

11:05 Norwood Bentley, III, In House Legal Counsel

Draft Agreement – Payne’s Ford Road and Talbott Avenue Fencing Request – Discussion/Action

11:15 Maria Childers, Fiduciary Supervisor

Estate Accounts – Month of November – Discussion/Action

Scheduling of Estate Hearings – Month of November – Discussion/Action

11:30 Break

11:40 Estate Hearing – Estate of Carl H. Harman – Discussion/Action

12:00 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Proposed Berkeley County Commission Retreat – Report – Discussion/Action

Cancelled Check Order – Berkeley County Clerk’s Finance Office – Discussion/Action

Maintenance Agreement – Commlink Systems – Law Enforcement Phone System – Discussion/Action

Meeting Report

12:15 Items from the Public

RECESS

THURSDAY, OCTOBER 25, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of October and November

Board and Commission Calendars – Months of October and November

10:00 The Honorable John W. Small, Jr. County Clerk

Marsha Kelley, Director, Finance and Purchasing

IRS Settlement Issue – Report and Final Action – Discussion/Action

GMS Module Grant Reporting – Discussion/Action

10:10 Creighton Propps

Jay Russell, Facilities Supervisor

Request for Placement of Fence on County Property – Paynes Ford Road and Talbott Road - Discussion/Action

10:20 Don Wood, Berkeley County Historic Landmarks

Request for Authorization – Deed Change – Discussion/Action

Request for Approval – Submittal of Historic Survey Grant Application – Discussion/Action

10:30 Break

10:40 Clint Hogbin, Berkeley County Farmland Protection Board

Presentation of Easements for Approval – Discussion/Action

The Progress Fund Correspondence – Discussion/Action

10:50 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Spring Hill, Section 7 – Discussion/Action

11:00 Gary Wine, Berkeley County IT Specialist

Requisitions – IT purchases – Discussion/Action

11:10 Deborah Nichols, Berkeley County Emergency Ambulance Authority

Ambulance Authority Exonerations – Discussion/Action

11:20 Sheriff W. Randy Smith

Report – Department of Military Affairs and Public Safety Vehicle Request – Discussion/Action

Federal Annual Certification Report – Discussion/Action

Nationwide Insurance Reimbursement Check – Discussion/Action

City of Martinsburg Reserve Vehicle – Discussion/Action

11:30 Break

11:40 Alan Davis, Human Resources Director

Public Employee Assistance Program – Berkeley County Commission – Final Application Review – Discussion/Action

11:50 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Project – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Proposed Berkeley County Commission Retreat – Report – Discussion/Action

ATV Ordinance – Attachment A Amendment Request – McCauley Crossing Subdivision, Trout Run Subdivision and Riverside Subdivision – Discussion/Action

Community Participation Program – Litter Control Vehicle – Information Sheet and Resolution – Discussion/Action

Resolution of Support – West Virginia County Records Management and Preservation Grant Program – Discussion/Action

Proposed Revenue Sources – DEP Stormwater Management Funds and Proposed Grading Permit Fee – Discussion/Action

12:10 Items from the Public

RECESS

THURSDAY, OCTOBER 18, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of October and November

Board and Commission Calendars – Months of October and November

10:00 Steve Aberegg, Berkeley County Engineering

Bond Status Report – Inwood Meadows, Section III – Discussion/Action

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Red Hill, Section I, Phase I and Route 11 Car Wash – Discussion/Action

10:15 Steve Allen, Director, OES and Homeland Security

Homeland Security Sub-Grant Award Document – Discussion/Action

Annual Report – EMPG Grant Endorsement – Discussion/Action

10:30 Break

10:40 Jay Russell, Facilities Supervisor

Elevator Service Proposals – Judicial Center – Discussion/Action

10:50 Alan Davis, Human Resources Director

Draft Telecommuting Policy – Final Action – Discussion/Action

11:00 Sheriff W. Randy Smith

Report – Department of Military Affairs and Public Safety Vehicle Request – Discussion/Action

Federal Annual Certification Report – Discussion/Action

Nationwide Insurance Reimbursement Check – Discussion/Action

City of Martinsburg Reserve Vehicle – Discussion/Action

11:15 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Project – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Proposed Berkeley County Commission Retreat – Report – Discussion/Action

Chamber of Commerce Community Visioning Participation Request - Discussion/Action

11:40 Executive Session – Real Estate

RECESS

THURSDAY, OCTOBER 11, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of October and November

Board and Commission Calendars – Months of October and November

10:00 Alana Hartman, WV DEP

Dedication Event – Judicial Center Rain Garden – Discussion/Action

10:15 Don Wood, Berkeley County Historic Landmarks

Morgan Cabin Community Participation Program Grant – Approval of Information Sheet – Discussion/Action

Grant Application – Ongoing Historical Survey Work – Discussion/Action

10:30 Break

10:40 Randy Kearns

Stefanie Allemong, Berkeley County Planning Director

William Teach, County Engineer

Citizen’s Complaint – Apple Knolls Subdivision – Discussion/Action

11:00 Alan Davis, HR Director

Salary Adjustment Inquiry – Discussion/Action

11:15 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Project – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

11:15 Deborah Hammond, County Administrator

Dunn Building A/E Services Agreement – Dunn Building Roofing and HVAC Modifications – Discussion/Action

Proposed Berkeley County Commission Retreat – Report – Discussion/Action

Resolution Endorsing Legislative Digest Grant Contract – Rooney Park Project – Discussion/Action

Water Project Proposal – Discussion/Action

Chamber of Commerce Community Image Book Article – Discussion/Action

11:40 Items from the Public

RECESS

 

SPECIAL MEETING -- RETREAT at  WOODS RESORT  OCTOBER 30, 2007 – 9:00 A.M,

The Berkeley County Commission will hold a retreat on Tuesday, October 30, 2007 beginning at 9:00 a.m. at the Woods Resort. Topics for discussion will include strategic planning for Berkeley County, Capital Improvements and goals and objectives for calendar year 2008. The purpose of the retreat will be planning for future initiatives.

THURSDAY, OCTOBER 4, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of October and November

Board and Commission Calendars – Months of October and November

10:00 The Honorable John W. Small, Jr., County Clerk

Marsha Kelley, Director, Finance and Purchasing

Report on Outstanding IRS Settlement Issue – Discussion/Action

Financial Statement Publication Information – Discussion/Action

In Car Camera Bid – Bid Award Recommendation – Discussion/Action

10:15 Maria Childers, Fiduciary Supervisor

Estate Accounts – Month of October – Discussion/Action

Scheduling of Estate Hearings – Month of October – Discussion/Action

Recommendation for Fiduciary Commissioner – William Rice – Discussion/Action

Last Will and Testament, with First & Second Codicils, of Juanita E. Light

Discussion/Action

10:30 Break

10:40 Alan Davis, Human Resources Director

Dr. Peter Checkovich, Blue Ridge CTC of Shepherd

Ann Shipway – Blue Ridge CTC of Shepherd

Performance Management Training – Discussion/Action

11:00 Darwin Plumlee, Hockman Auctions

Contract for Services – Berkeley County Surplus Auction Sale – Discussion/Action

11:15 Sheriff W. Randy Smith

Donna McMahon, Animal Control

Alternatives to Current Transportation of Horses

Discussion/Action

11:30 Break

11:45 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Project – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

ATV Ordinance – Attachment A Petition – Potomac Hills Subdivision – Discussion/Action

Proposed Berkeley County Commission Retreat – Report – Discussion/Action

12:00 Items from the Public

 

RECESS

THURSDAY, SEPTEMBER 27, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of September and October

Board and Commission Calendars – Months of September and October

Correspondence – Department of Highways – Discussion/Action

Crawford Building Bid Award Recommendation – Discussion/Action

Resolution of Support – US EPA Brownfields Assessment Grant Application – Discussion/Action

 

10:00 Jay Russell, Facilities Supervisor

Requisition Request – Audio/Video Intercom System – Magistrate Court – Discussion/Action

 

10:15 Mick Staton, Capitol Link

Presentation on Government Grant Writing Service – Discussion/Action

 

10:30 Break

 

10:40 Norwood Bentley, III, In-House Legal Counsel

Mediation Settlement Recommendation and Request for Approval – Discussion/Action

 

10:50 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Storm water Management Facilities – Hedgesville Volunteer Fire Company, Northwinds Subdivision – Discussion/Action

 

11:00 Sheriff W. Randy Smith

Report on School Based Deputy Assignment – Discussion/Action

11:15 Darwin Plumlee, Hockman Auctions

Contract for Services – Berkeley County Surplus Auction Sale – Discussion/Action

 

11:30 Break

 

11:40 Alan Davis, Human Resources Director

Hiring Recommendations and Changes in Status Actions – Discussion/Action

 

11:50 Pamela Swartwood, County Commission Administrative Assistant

Cancelled Check Order – County Clerk’s Finance Office – Discussion/Action

12:00 Items from the Public

THURSDAY, SEPTEMBER 20, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of September and October

Board and Commission Calendars – Months of September and October

10:00 Carol Crabtree, Director, Region IX Planning and Development Council

Report – Proposed I-81 Corridor Coalition Meeting – Discussion/Action

10:15 Patrick Kirby, Northern WV Brownfields Assessment Center

Request for Support - US EPA Brownfields Assessment Grant – Discussion/Action

10:30 Break

10:40 Norwood Bentley, III, In-House Legal Counsel

Draft Order – Walter H. King, Jr. Estate – Discussion/Action

10:50 Jeff Sager, Instructor, Emergency Services

James Rumsey Technical Institute

Fire Sciences/EMS Program Report – Discussion/Action

11:00 William Teach, County Engineer

Storm water Management and Sediment and Erosion Control Ordinance – Discussion/Action

11:30 Break

11:40 Roger Williams, Berkeley County Fire Board

Request for Asphalt Repair – Discussion/Action

11:50 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Resolution - Courthouse Facilities Grant Application – Discussion/Action

ATV Ordinance and Attachment A Petition Request – Mills Farm, Apple Knolls Estates, Bunker Hill Townhouses, and Morningside Estates – Discussion/Action

12:10 Items from the Public

 

RECESS

 

THURSDAY, SEPTEMBER 13, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of September and October

Board and Commission Calendars – Months of September and October

10:00 The Honorable Preston Gooden, Assessor

Ralph and Stacy Campbell

Tax Class Determination – 275 Point Cedar Lane – Discussion/Action

10:15 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreements for Storm Water Management Facilities – Food Lion, LLC – Discussion/Action

10:25 Interview for Board and Commission Vacancy

Joe Vanorsdale, Jr., Candidate – Berkeley County Roundhouse Authority – Discussion/Action

10:30 Break

10:40 Norwood Bentley, III, In-House Legal Counsel

Excessive Noise Ordinance – Discussion/Action

Draft Order – Estate of Walter H, King, Jr. – Discussion/Action

10:50 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

BB&T Depository Security Reduction Request – Discussion/Action

10:50 Deborah Hammond, Berkeley County Administrator (continued)

Joint Funding Agreement – U.S. Geological Survey – Stream gauges – Back Creek and Tuscarora Creek – Discussion/Action

11:00 Estate Hearing – Estate of Victor McPeak – Discussion/Action

11:45 Cindy Mason

Request to Show Portfolio and Request for Exhibit Space – Dunn Building – Discussion/Action

12:00 Items from the Public

 

RECESS

 

THURSDAY, SEPTEMBER 6, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of September and October

Board and Commission Calendars – Months of September and October

10:00 The Honorable John W. Small, Jr. County Clerk

Marsha Kelley, Director, Finance and Purchasing

Report on Outstanding IRS Settlement Issue – Discussion/Action

Financial Report – 1997 Local Law Enforcement Block Grant – and Reimbursement Request - Discussion/Action

10:15 Debbie Nichols, Berkeley County Emergency Ambulance Authority

Ambulance Fee Exonerations – Discussion/Action

10:30 Break

10:40 Kevin O’Connor

Stefanie Allemong, Planning Director

Citizen Complaint – Northwind Subdivision – Discussion/Action

 

10:50 Maria Childers, Fiduciary Supervisor

Estate Accounts – Month of September – Discussion/Action

 

11:00 Estate Hearing – Estate of Walter H, King, Jr.

Discussion/Action

12:00 Items from the Public

LUNCH RECESS

 

2:00 Executive Session – Personnel

3:30 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions 
– Discussion/Action

RECESS

EVENING SESSION

7:00 Opening Prayer and Pledge of Allegiance

7:05 Public Hearing

Excessive Noise Ordinance – Discussion/Action

7:35 William Teach, County Engineer

Stormwater Management Ordinance Revisions – Continued - Receipt of Written Comments – Discussion/Action

8:00 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Proclamation – CCAP Loaves and Fishes – Discussion/Action

ATV Ordinance – Petition to Include Subdivision Streets – Apple Knolls, Morningside Estates, Mills Farm, Bunker Hill – Discussion/Action

8:15 Items from the Public

 

RECESS

 

THURSDAY, AUGUST 30, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 Jay Russell, Facilities Supervisor

Requisition – Water Treatment – Discussion/Action

Status Report – Drop Box – BCJC – Discussion/Action

10:10 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Susquehanna Bank - Discussion/Action

10:15 Alan Davis, Human Resources Director

Draft Telecommuting Policy – Revisions – Discussion/Action

10:30 Break

10:40 Norwood Bentley, III, In House Legal Counsel

Draft Dog Ordinance Revisions – Discussion/Action

Draft Policy – Concession Stand Requests – Discussion/Action

 

11:00 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Correspondence – FY 2008- Hazard Mitigation Funding NOI – Discussion/Action

11:15 Items from the Public

11:25 Break

11:35 Executive Session – Personnel

 

RECESS

 

THURSDAY, AUGUST 23, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 Maria Childers, Fiduciary Supervisor

Estate of Kathleen L. Silver – Petition Seeking Waiver of Bond – Discussion/Action

10:10 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – 167^th TFR Federal Credit Union - Discussion/Action

10:15 Interviews for Board and Commission Vacancies

Candidate for Board of Zoning Appeals – Tuscarora – Daniel J. Shergy

10:20 Nick Diehl, Workforce WV Career Center

Community Participation Program Grant Requests and Resolution– Discussion/Action

 

10:30 Break

10:40 Norwood Bentley, III, In House Legal Counsel

Draft Dog Ordinance Revisions – Discussion/Action

Excessive Noise Ordinance – Draft – Scheduling for Public Hearing – Discussion/Action

Draft Policy – Concession Stand Requests – Discussion/Action

11:00 The Honorable W. Randy Smith, Sheriff

Brian Taylor, Nuisance Appeal Board

Donna McMahon, Berkeley County Animal Control

Nuisance Appeal Board Recommendation – Martell Case – Discussion/Action

11:20 Alan Davis, Human Resources Director

Draft Telecommuting Policy – Discussion/Action

11:30 Break

11:40 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Cancelled Check Request – County Clerk’s Finance Office – Discussion/Action

2010 Decennial Census Local Update of Census Addresses – Discussion/Action

12:00 Items from the Public

RECESS

THURSDAY, AUGUST 16, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 Steve Catlett, Martinsburg-Berkeley County Parks and Recreation

Community Participation Program Application and Resolution Request – Back Creek Valley Road – Rooney Park, 2000 Recreation Center Expansion Project – Discussion/Action

10:10 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Cedar Heights, Brookfield Townhouse Phase I, Shenandoah Bible Baptist Church - Discussion/Action

10:15 Interviews for Board and Commission Vacancies

Candidate for Board of Zoning Appeals – Tuscarora – Daniel J. Shergy

Candidate for Board of Zoning Appeals – Tuscarora – Scott A. McAboy

10:30 Break

10:40 Norwood Bentley, III, In House Legal Counsel

Draft Dog Ordinance Revisions – Discussion

WV Homeless Shelters Program Contract – Berkeley County Commission and Community Networks – Discussion/Action

Excessive Noise Ordinance – Draft – Discussion/Action

10:50 The Honorable Pamela Jean Games Neely, Prosecutor

Discussion of VOCA Grant Reductions – Discussion/Action

11:00 Bid Opening – Berkeley County Judicial Center – Phase II

11:20 The Honorable W. Randy Smith

Draft Orders – Berkeley County Judicial Center – Discussion/Action

11:30 Break

11:40 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Auctioneer Services – RFP Award – Discussion/Action

Sale of Fixed Asset – Discussion/Action

Concession Stand Request – Discussion/Action

Changes in Maintenance Contract Amounts – Software Systems – Discussion/Action

Request for Letter of Endorsement – Martinsburg-Berkeley County Convention and Visitor’s Bureau Event – Discussion/Action

11:50 Bill Kearns, Administrator and Dr. Dana Gaviria

Berkeley County Health Department

Report on Reported Meningitis Case – Discussion/Action

12:00 Items from the Public

RECESS

THURSDAY, AUGUST 9, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 The Honorable John W. Small, Jr. County Clerk

Marsha Kelley, Director, Finance and Purchasing

IRS Purchase Order and Outstanding Issues Related to Settlement – (Continued) Discussion/Action

10:15 Marsha Kelley, Director, Finance and Purchasing

Bid Award Recommendation – In Car Video Cameras – Discussion/Action

10:30 Break

10:40 Sheriff W. Randy Smith

Donna McMahon, Berkeley County Animal Control

Brian Taylor and Ryan Frankenberry, Nuisance Appeal Board

Nuisance Appeal Board Recommendation – Mariette Appeal – Discussion/Action

11:00 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Elizabeth Station, Section F. Discussion/Action

11:05 John C. Kunkle and Pat Farrell

William Teach, County Engineer

Report on Flooding Issues – Packhorse Road – Discussion/Action

11:30 Break

11:40 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

County Records Retention Schedule – Discussion

Proposed In-House IT Professional - Discussion/Action

Sale of Fixed Asset – Discussion/Action

12:00 Items from the Public

RECESS

THURSDAY, AUGUST 2, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 The Honorable John W. Small, Jr. County Clerk

Marsha Kelley, Director, Finance and Purchasing

IRS Purchase Order and Outstanding Issues Related to Settlement – Discussion/Action

10:10 Maria Childers, Fiduciary Supervisor

Estate Accounts – Month of August – Discussion/Action

Estate Hearings for Scheduling – Month of August – Discussion/Action

10:20 Carol Crabtee, Region 9 Planning and Development Council

Agreement – Early Action Compact for Air Quality – Discussion/Action

10:30 Break

10:40 Sheriff W. Randy Smith

Donna McMahon, Berkeley County Animal Control

Brian Taylor and Ryan Frankenberry, Nuisance Appeal Board

Nuisance Appeal Board Recommendation – Gatton Appeal – Discussion/Action

11:00 Alana Hartman, Department of Environmental Protection (DEP)

Shawn Morgan, Department of Environmental Protection (DEP

Dr. Mary Beth Bennett, WV University Extension Service – Berkeley County

Requested Improvements – Berkeley County Judicial Center Rain Garden – Discussion/Action

11:10 Steve Allen, Homeland Security and Emergency Management

Report on Drought Conditions and Request for Declaration – Discussion/Action

11:20 Norwood Bentley, In House Legal Counsel

Research on County Request for Drought Declaration – Discussion/Action

11:30 Break

11:40 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Petition to Include Subdivision Streets – ATV Ordinance – Attachment A Woodridge Subdivision – Discussion/Action

County Records Retention Schedule - Discussion

12:00 Items from the Public

12:05 Executive Session - Personnel

LUNCH RECESS

7:00 P.M.

Berkeley County Commission Evening Session

7:00 Opening Prayer and Pledge of Allegiance

Review and Approval of P.M. Session Agenda

7:05 Public Hearing – Dog Ordinance

Pertaining to Draft Revisions to the Berkeley County Dog Ordinance – Discussion/Action

7:30 William Teach, County Engineer

Proposed Revisions – Berkeley County Stormwater Management Ordinance – Discussion/Action

8:00 Jennifer Ashley and Linda Boyd

Citizen’s Complaint and Request for Noise Ordinance – Inwood East Subdivision – Discussion/Action

8:20 Items from the Public

THURSDAY, JULY 26, 2007 9:30 A.M.

9:30 Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

10:00 Debbie Nichols, Berkeley County Emergency Ambulance Authority

Ambulance Authority Exonerations Request – Discussion/Action

10:10 William Teach, County Engineer

Storm Water Management Ordinance – Revisions – Discussion/Action

10:30 Break

10:40 Norwood Bentley, In House Legal Counsel

Proposed Dog Ordinance Revisions – Discussion

Proposed Board of Education Agreement – Discussion/Action

10:55 Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Liberty Run Subdivision – Discussion/Action

11:00 Bid Opening – In Car Video Camera Bid Proposal – Discussion/Action

11:05 Interviews for Board and Commission Vacancies

D. Robert Abruzzino, II – Candidate - Berkeley Senior Services – Discussion/Action

Matthew R. Whitler – Candidate – Berkeley Senior Services – Discussion/Action

11:15 Gary Wine, Software Systems

Report on Indexing Project – County Clerk and Circuit Clerk’s Office – Discussion/Action

11:30 Break

11:40 Jay Russell, Facilities Supervisor

Requisition – Training Card Scan System and Extra DVR – Judicial Center – Discussion/Action

11:50 Steve Allen, Homeland Security and Emergency Management

EMPG 2007 Award Document Signature – Discussion/Action

11:55 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

Cancelled Check Request – County Clerk’s Finance Office – Discussion/Action

Petition to Include Subdivision Streets – ATV Ordinance – Attachment A – Timberwood Village – Discussion/Action

State Budget Revision #1 – General County Fund – Discussion/Action

12:05 Items from the Public

RECESS

THURSDAY, JULY 12, 2007 9:30 A.M.

 9:30                 Opening Prayer and Pledge of Allegiance                    

 9:35                 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

10:00               Marsha Kelley, Director, Finance and Purchasing

Requested Order – Consolidated Public Retirement Board Fee Payments – Discussion/Action

2007 Financial Statement – Reporting of Component Units – Discussion/Action

10:15               Kevin O’Connor

                        Tracy Ball, Berkeley County Engineering

                        Citizen’s Complaint – Northwind Subdivision – Discussion/Action

10:30               Break

10:40               Matthew Mullenax, Berkeley County Planning Commission

Bid Award Recommendation – Transfer Development Rights Ordinance Proposal – Discussion/Action

10:50               Patrick Kirby, Director

                        Northern West Virginia Brownfields Assistance Center

Presentation – NBAC Services and Grant Opportunities – Discussion/Action

11:10               Jay Russell, Facilities Supervisor

Requisition Requests – Fire Suppression System – Berkeley Senior Services, Access Card Scanning Training, Animal Control Sensor System – Discussion/Action

11:25               Break

11:35               Sheriff W. Randy Smith

                        Donna McMahon, Berkeley County Animal Control

                        Brian Taylor, Nuisance Appeal Board

                        Nuisance Appeal Board Hearing Recommendations – Discussion/Action

12:00               Steve Aberegg, Berkeley County Engineering

Inspection and Maintenance Agreement of Private Stormwater Management Facilities – Lot 3, Tabler Station Business Park, Potomac Station, Phase I, Townhouse Lots – 1-107, 139-150 and 195-202, Lot – Tax Map #MC-6J-117, Liberty Run – Discussion/Action

12:10               Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action

Crawford Building Construction Proposals – Discussion/Action

Kimco Property Proposals – Discussion/Action

Dunn Building Construction Project Proposals – Discussion/Action

State Budget Revision #1 – Coal Severance Fund – Discussion/Action

LUNCH RECESS

2:00                 Executive Session – Personnel

3:40                 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

3:50                 Items from the Public

 RECESS

THURSDAY, JULY 5, 2007 9:30 A.M.

9:30                 Opening Prayer and Pledge of Allegiance                    

9:35                 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Correction of Assessments Log, Apportionment of Assessment Applications and Consolidation of Properties Applications – Assessor’s Office – Discussion/Action

Board and Commission Meeting Reports

Board and Commission Vacancies – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

9:50                 Preston Gooden, Assessor

                        Changes in Status Action Requests – Discussion/Action

10:00               Matthew Mullenax, Berkeley County Planning Commission

Proposal Opening – Transferable Development Rights (TDR) Proposals - Discussion

10:15               Captain Scott Stroop

                        Martinsburg Fire Department

                        Roger Williams, Fire Board President

                        Charles Hall, President, BCEAA

                        Mutual Aid Agreement – City of Martinsburg and Berkeley County

10:30               Break

10:40               Norwood Bentley, Attorney at Law

Hotel Occupancy Tax Increase – Action on Ordinance and Increase – Discussion/Action

10:50               Jay Russell, Facilities Supervisor

Roof Canopy Proposals – 110 and 126 West King Street – Discussion/Action

Report on July 7 Auction Final Preparations – Discussion/Action

Window Washing Proposals – Berkeley County Judicial Center – Discussion/Action

11:00               Sheriff W. Randy Smith

                        Shari Persad, Martinsburg City Councilwoman

Proposed Ordinance Comments – Berkeley County Dog Ordinance Revisions – Discussion/Action

11:15               Maria Childers, Fiduciary Supervisor

                        Estate Accounts for the Month of July – Discussion/Action

                        Estate Hearing Scheduling – Month of July – Discussion/Action

11:30               Break

11:40               Estate Hearing – Estate of Kenneth William Runyon – Discussion/Action

11:50               Estate Hearing – Victor H. McPeak – Discussion/Action – Request for Continuance – Discussion/Action

12:00               Items from the Public

12:05               Executive Session - Personnel

LUNCH RECESS

7:00                 Preliminaries

Opening Prayer and Pledge of Allegiance

Approval of P.M. Agenda – Discussion/Action

7:05                 William Teach, County Engineer

WV/NPDES Permit No. WV0116025 – Storm Water Management Program – Discussion/Action

7:20                 Steve Katz

                        Request for Right of Way Access – County Property – Discussion/Action

7:30                 Bonnie Rockie, President, Art Berkeley, Inc.

                        Joe McCabe, Vice President, Art Berkeley, Inc.

                        Lavonne Paden, George Miller, Berkeley County Farmland Protection

                        Steve Catlett, Martinsburg-Berkeley County Parks and Recreation

Proposal for Use of Boydville and Request for Portion of Hotel/Motel Tax Money – Discussion/Action

8:00                 Steve Allen, Homeland Security and OES Director

Review and Approval of DHS Homeland Security Grant Application – Discussion/Action

8:10                 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Judicial Center Requests – Discussion/Action