Berkeley County, West Virginia
 County Commission 
400 West Stephen Street -- Suite 201
Martinsburg, W. Va. 25401		 Government Web Site
for Berkeley County
West Virginia
County Commission  (304) 264 - 1923

Agenda Index 2004

THURSDAY, DECEMBER 16, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of December and January

Board and Commission Calendars – Months of December and January

 

10:00 Jeff Smell, ComVest
Introduction to the Commission – Discussion/Action
10:05 Virginia Sine, Circuit Clerk

Request for Movement of Scanning Project to 110 West King Street – Discussion/Action

10:15 John Petry, American Homes
Request for Entrance – Pikeside Waterway Crossing – Discussion/Action
William Teach, County Engineer
Sue Ann Morgan, Planning Director
10:30 Break
10:40 Rick Wachtel, BC Airport Authority
Colonel Bill Burkhart, Air Guard
Signage Issues – Flight Path – Discussion/Action
11:00 Sealed Bid Opening – Surplus Furniture – Discussion/Action
11:05 Steve Allen, OES Director
Plank Road Bridge Issue – Discussion/Action
11:20 Break
11:30 Status Hearing – Robert Garland Baker
Smith-Nadenbousch Representative – Stu Borger to also be invited
12:00 Status Hearing – Hose Estate
12:30 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders and Proposals - Dunn Building and Judicial Center Projects – Discussion/Action

Waiver Form Review – Discussion/Action

Proposal – Cox Hollida – Berkeley County Building Commission

12:45 Items from the Public

RECESS

THURSDAY, DECEMBER 9, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of December and January

Board and Commission Calendars – Months of December and January

Review and Equalization Meeting Schedule – Assessor’s Office – Discussion/Action

10:00 Massimo Colella

Specialized Communications Presentation – Discussion/Action

10:20 James Gassler, Berkeley Community Pride
LEDA Program Information Sheet and Resolution – Discussion/Action
10:25 Jim Moore
Presentation – Farmland Protection Board – Discussion/Action
10:30 Break
10:40 Jim Hahn, Children’s Home Society
Proposed Lease – 3rd Floor of Spring Street Building – Discussion/Action
10:50 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders and Proposals – Dunn Building and Judicial Center Project – Discussion/Action

Cancelled Check Order – County Clerk’s Office – Discussion/Action

Draft County Commission Meeting Schedule – 2005 - Discussion/Action

11:00 Matthew Hjermstad, DMJM

Progress Report Presentation – Judicial Center Project – Discussion/Action

Security System – Judicial Center – Discussion/Action
Change Orders – Judicial Center – Discussion/Action
12:00 Items from the Public

LUNCH RECESS

THURSDAY, DECEMBER 2, 2004 – 9:30 A.M.

9:30 Preliminaries

Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of December and January

Board and Commission Calendars – Months of December and January

10:00 Evelyn Fink, Assessor

Applications for Correction of Assessment – Torboli Assessment, Tel Builders Assessment – Discussion/Action

Preston Gooden, Assessor-Elect

Proposed Schedule for Board of Review and Equalization – 2005 – Discussion/Action

10:15 Maria Childers, Fiduciary Supervisor

Estate Accounts – Month of December

Scheduling of Estate Status Hearings – Month of December

10:30 Break

10:40 Sheriff W. Randy Smith

Troy E. Cosner, Trademark Contracting Corp.

Request for Use of Property – Construction Staging – Discussion/Action

10:50 Steve Allen, OES Director

Bid Award Recommendation – Generator Purchase – Discussion/Action

11:00 Patty Hamilton, West Virginia Association of Counties

Request for Re-consideration – WVACO Membership – Discussion/Action

11:10 Norma Light

Use of ATV’s – Snow Removal – Discussion/Action

11:20 Wendy Byrd

21st Century Community Learning Center Grant – Request for Advocacy Board Membership – Discussion/Action

11:30 Break

11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders and Proposals – Dunn Building and Judicial Center – Discussion/Action

Revision to Employee Handbook – Discussion/Action

Correspondence – Berkeley County Historic Landmarks Commission – Discussion/Action

Draft Commission Meeting Calendar – 2005 – Discussion/Action

Proposal – Bioremediation – Discussion/Action

12:00 Executive Session – Personnel and Real Estate

12:20 Items from the Public

LUNCH RECESS

3:00 – 5:00 P.M.

Legislative Roundtable Meeting

Ground Floor – Old Charles Town Library

200 East Washington Street, Charles Town, West Virginia

THURSDAY, NOVEMBER 18, 2004 – 9:30 A.M.

9:30 Preliminaries

Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commission – Discussion/Action

Commission Calendars – Months of November and December

Board and Commission Calendars – Months of November and December

Allocation Discussion – CCAP Loaves and Fishes – Discussion/Action

Solid Waste Authority Resolution Request – Discussion/Action

10:00 Sheriff W. Randy Smith

Hiring Recommendations – Discussion/Action

Vehicle Inventory

Police Reserves

10:15 JoAnn Overington, Berkeley County Humane Society

LEDA Grant Resolution and Information Sheet – Discussion/Action

10:20 Sal Trotter

Mapping Issues – Discussion/Action

10:30 Break

10:40 Chuck W. Young, CPA – Cox Holliida

MD&A Financial Statement – Discussion/Action

11:00 Bid Opening – Generator

11:10 Alecia Knupp

Exotic Entertainment Ordinance – Amendments – Discussion/Action

11:30 Break

11:40 Keith Montgomery

I-Town Presentation and Resolution of Participation – Discussion/Action

12:10 Items from the Public

LUNCH RECESS

2:00 Solid Waste Issues – Video Conference Work Session

3:15 Public Meeting

David Hartley, Eastern Panhandle Home Builders Association

William Teach, County Engineer

Proposed Increases – Engineering Fees – Discussion/Action

Hiring Recommendations and Changes in Status Actions – Discussion/Action

3:45 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders and Proposal Approvals – Dunn Building and Judicial Center Construction Project – Discussion/Action

Boggs Environmental Consultants, Inc. Proposals – Judicial Center Project/Discussion/Action

Verizon Listing – March 2005 – Discussion/Action

Planning Commission Equipment Request – Discussion/Action

Specialized Communications Proposals – Discussion/Action

LeScrub Janitorial Services Proposals – Discussion/Action

Cobra Regulations Changes – Discussion/Action

Cancelled Check Order – County Clerk’s Finance Office – Discussion/Action

Estate Account Approval Schedule – 2005 – Discussion/Action

4:15 Norwood Bentley, III, Attorney at Law

Tax Office Billing – Discussion/Action

Election Certification – Discussion/Action

Election Recount Request and Review of Procedures – Discussion/Action

4:30 Items from the Public

RECESS

THURSDAY, NOVEMBER 4. 2004 – 9:30 A.M.

9:30 Preliminaries

Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of November and December

Board and Commission Calendars – Months of November and December

10:00 John W. Small, Jr. County Clerk

Election 2004 Report and Scheduling of Canvass of Votes – Discussion/Action

10:15 Maria Childers, Fiduciary Supervisor

Estate Accounts – Month of November – Discussion/Action

Scheduling of November and December Status Hearings – Discussion/Action

Status Report – Estate of Robert Garland Baker

Kirk H. Bottner – Request for Hearing Date – Larry Hose Estate – Discussion/Action

10:30 Break

10:40 Don Wood, Berkeley County Historical Society

Alarm Monitoring Fee – Discussion/Action

10:50 David A. Masters – LEDA Grant – West Virginia Farmers Hunters Feeding the Hungry – Information Sheet and Resolution – Discussion/Action

11:00 Bid Opening – Judicial Center Lead Abatement Project

11:10 William Teach, County Engineer

Staffing Request – Discussion/Action

11:30 Break

11:40 Claudia Bentley, Bowles Rice McDavid Graff and Love

Insurance Liability Work session and Personnel Policy Discussion

12:00 Items from the Public

LUNCH RECESS

2:00 P.M. Transportation Public Meeting

Correspondence – Jefferson County Commission – Discussion/Action

Correspondence – Hillsboro, VA Route 9 Summit – Discussion/Action

MPO Transportation Study Comments

3:00 Break

3:15 Brad Sheppard, Chief Animal Control Officer

K.C. Bohrer, BC Sheriff Law Enforcement
Duty Sidearms and Training – Animal Control

3:35 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions

Change Orders and Proposal Approvals – Dunn Building and Judicial Center Construction Project – Discussion/Action

Bid Award – Judicial Center Lead Abatement Project

Martinsburg-Berkeley County Parks and Recreation By-law Changes – Discussion/Action

Draft 2005 Legal Holidays Calendar – Discussion/Action

Resolution – Single Family Mortgage Revenue Bonds, 1983 Series A – Discussion/Action

Security Issues – Dunn Building – Discussion/Action

4:00 Items from the Public

RECESS

 THURSDAY, OCTOBER 28, 2004 – 9:30 A.M.

9:30 Preliminaries

Opening Prayer and Pledge of Allegiance

9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Boards and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Correspondence – Jefferson County Commission – Discussion/Action

Correspondence – Hillsboro, VA Route 9 Summit – Discussion/Action

MPO Transportation Study Comments – Discussion/Action

Commission Calendars – Months of October and November

Board and Commission Calendars – Months of October and November

10:15 William Teach, County Engineer

DEP Application Materials – Discussion/Action

10:30 Break

10:40 Steve Allen, OES Director

Mass Casualty Unit Delivery – Discussion/Action

11:00 Norwood Bentley, III

Animal Control Agreement Revision – Discussion/Action

11:15 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders and Proposal Approvals – Dunn Building and Judicial Center Construction Project – Discussion/Action

Surplus Declaration – Furniture – Discussion/Action

Annex Declaration – Discussion/Action

11:30 Break

11:40 Items from the Public

RECESS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

HURSDAY, OCTOBER 21, 2004 – 9:30 A.M.

9:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance
9:35                 Commissioner’s Issues
                         Consent Agenda – Approval of Agenda and Purchase Order Log
                           – Discussion/Action

Approval of Minutes – Discussion/Action
Report on Boards and Commission Meetings
Vacancy and Term Expirations – Boards and Commissions – Discussion/Action
Commission Calendars – Months of October and November
Board and Commission Calendars – Months of October and November

10:00               Don Wood, Berkeley County Landmarks Commission
                        Grant Registry Request – Discussion/Action
10:15               Interviews for Board and Commission Vacancies
                        Lisa Dirting – Berkeley County Roundhouse Authority Vacancy
10:30               Break
10:40               Steve Allen, OES Director
Emergency Management Performance Grant Resolution – Discussion/Action
                        Update on Storm Damage Clean-up Efforts
11:00               Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Actions – Discussion/Action
Cancelled Check Order – County Clerk’s Finance Office – Discussion/Action
Change Orders and Proposal Approvals – Dunn Building and Judicial Center
Construction Projects – Discussion/Action

11:15               William Teach, County Engineer
                        Changes in Status Actions and Personnel Issues – Discussion/Action

11:30               Break
11:40               P.C. DiMagno, PE
                        Sue Ann Morgan, Planning Director
                        William Teach, County Engineer
                        FEMA Correspondence
                        Case Number – 03-03-253R
                        Fernwood Bridge Public Hearing – Discussion/Action
12:00               Items from the Public
LUNCH RECESS
2:00                 Solid Waste Issues Work Session
Room C01 of CTC of Shepherd College – 1st floor 400 West Stephen treet

RECESS

 

THURSDAY, OCTOBER 14, 2004 – 9:30 A.M.

 9:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance
9:35                 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action
Report on Boards and Commission Meetings
Vacancy and Term Expirations – Boards and Commission –
Discussion/Action

Commission Calendars – Months of October and November
Board and Commission Calendars – Months of October and November
Change Order Requests and Proposals – Dunn Building and Judicial Center Project – Discussion/Action

10:15               Richard Anson, Ezekiel’s Place
Local Economic Development Assistance Program – Information Sheet – Discussion/Action
10:30               Break
10:40               Apollo Theater
Local Economic Development Assistance Program – Information Sheet – Discussion/Action

10:50               Doug Hovatter, WV Extension Office
                        Introduction of New Agent
11:00               JoAnn Overington, Nuisance Appeal Board
                        Nuisance Appeal – Raymond Hammill – Discussion/Action
11:30               Break
11:40               Walker Estate Status Hearing – Discussion/Action
12:00               Ruth Fair Estate Status Hearing – Discussion/Action

RECESS 

THURSDAY, SEPTEMBER 30, 2004 – 6:30 P.M..

 6:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance
6:35                 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action
Report on Board and Commission Meetings
Vacancy and Term Expirations – Boards and Commissions – Discussion/Action
Commission Calendars – Months of September and October
Board and Commission Calendars – Months of September and October

7:00                 Tom Puffenberger, Berkeley County Fire Board Chairman
                        Fire Fee Proposed Revisions – Discussion/Action
7:30                 Steve Allen, OES Director
                        Storm Damage and Clean-up Report – Discussion/Action
                        R. D. Zande & Associates, Inc. Proposal – Discussion/Action
7:45                 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Actions - Discussion/Action

Change Orders and Project Approvals – Dunn Building and Judicial Center Projects – Discussion/Action
Cancelled Check Order – County Clerk’s Finance Office –
 Discussion/Action
Acceptance of Roundhouse Authority Bids – Discussion/Action
Janitorial Services – Discussion/Action
Comvest Agreement – Cruiser Lease – Discussion/Action

8:00                 Items from the Public
        RECESS 

THURSDAY, SEPTEMBER 23, 2004 – 9:30 A.M.

9:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance
9:35                 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action
Applications for Correction of Assessment – Assessor’s Office – Discussion/Action
Report on Boards and Commission Meetings
Vacancy and Term Expirations – Boards and Commissions – Discussion/Action
Commission Calendars – Months of September and October
Board and Commission Calendars – Months of September and October

10:00               Gary Collis, Program Manager
Berkeley County Emergency Ambulance Authority – Exonerations – Discussion/Action

10:15               Don Wood
Receiving Ownership of the Zackquill-Morgan Cool Spring Farm – Discussion/Action

10:30               Break
10:40               Roy Young
Berkeley County Fire Investigation Team – Governor’s Community Partnership – 2004-2005 Grant Information Sheet – Discussion/Action

10:50               Virginia Sine, Circuit Clerk
John W. Small, Jr.  County Clerk

Election 2004 Report and Approvals – Discussion/Action

Poll Worker List and Purchase Order Approval – Discussion/Action

11:05               William Hayes, Roundhouse Authority

Bid Award Recommendation – Roundhouse Authority – Discussion/Action

11:20               Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders – Dunn and Judicial Center Projects – Discussion/Action

Correspondence – Eastern Panhandle Conservation District – Discussion/Action

Cancelled Check Order – County Clerk’s Finance Office – Discussion/Action

11:30               Break
11:40               Items from the Public

RECESS 

THURSDAY, SEPTEMBER 16, 2004 – 9:30 A.M.

9:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance

9:35                 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Application for Consolidation of Property – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of September and October

Board and Commission Calendars – Months of September and October

10:00               Virginia Sine, Circuit Clerk
                        Medical Ballot Commissioners – Discussion/Action
10:15               Gary Wine, Software Systems
                        Indexing Project Report – Discussion
10:30               Break
10:40               Melissa Trenary-Grove
                        Fibernet Proposal – Discussion/Action
                        Marsha Kelley, Director Purchasing and Finance
11:00               Bid Opening – Roundhouse Project
11:15               Water Advisory Board Responses – Discussion/Action
11:30               Break
11:40               Deborah Hammond, Berkeley County Administrator
                        Hiring Recommendations and Changes in Status Actions
                        State Budget Revision #2 – General County Fund –
Discussion/Action

Correspondence – WV Bureau of Employment Programs – Discussion/Action

12:00               Items from the Public
LUNCH RECESS
2:00                 Bowles Rice McDavid Graff and Love Conference Room
                        Video Conferencing
                        Solid Waste Issues Work Session
                        Clint Hogbin, Berkeley County Solid Waste Authority
                        Terry Courtwright, Jefferson County Solid Waste Authority
                        State DEP Representatives via Video Conference
3:00                 Items from the Public
RECESS                     

 

THURSDAY, SEPTEMBER 9, 2004 - 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner's Issues
Consent Agenda - Approval of Agenda and Purchase Order Log - Discussion/Action
Approval of Minutes - Discussion/Action
Applications for Correction of Assessment - Assessor's Office - Discussion/Action
Apportionment of Assessment of Taxes per Final Orders - Assessor's Office - Discussion/Action
Report on Board and Commission Meetings
Vacancy and Term Expirations - Boards and Commissions - Discussion/Action
Commission Calendars - Months of September and October
Board and Commission Calendars - Months of September and October
10:00 Virginia Sine, Circuit Clerk
John W. Small, Jr. County Clerk
Election - November 2004 - Report #1 - Discussion/Action
10:15 Carol Z. Plautz, Ph.D
CTC of Shepherd - Change to Classroom - Dunn Building
Discussion/Action
10:30 Break
10:40 Melissa Trenary-Grove, Fibernet
David Cox, Fibernet
Marsha Kelley, Director, Purchasing and Finance
Fibernet Proposal - Discussion/Action
11:00 Interviews for Boards and Commission Vacancies
Christopher Breeze - Deputy Sheriff Civil Service Commission - Re-appointment
Water Advisory Board Appointment - Discussion/Action

11:30 Break
11:40 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Actions - Discussion/Action
Change Order and Expenditure Approvals - Dunn Building and Judicial Center Project - Discussion/Action
Cancelled Check Order - County Clerk's Finance Office - Discussion/Action
12:00 Items from the Public

LUNCH RECESS

2:00 Board of Education
Parks and Recreation
Berkeley County Legislative Delegation
Department of Highways Representatives
Board of Education Highway Concerns
Hotel/Motel Tax Revision
ATV Statute - Requested Changes
3:00 Items from the Public
RECESS

THURSDAY, SEPTEMBER 2, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of September and October

Board and Commission Calendars – Months of September and October

10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of September – Discussion/Action
Estate Status Hearings – Scheduling for September – Discussion/Action
10:15 William Teach, County Engineer
Bob Eckels, Architect

Bid Award Recommendation – Dunn Building – Phase Two – Discussion/Action

10:30 Break
10:40 Marsha Kelley, Director of Finance and Purchasing
Missy Trenary-Grove – Fibernet
Presentation – Long Distance Services
11:00 Sue Ann Morgan, Planning Director

Report on Heavner Complaint – Report from Planning Commission Legal Counsel – Discussion/Action

11:15 Interviews for Board and Commission Vacancies

Christopher Breeze – Deputy Sheriff Civil Service Commission – Re-appointment

11:20 William Teach, County Engineer

P.C. DiMagno, Engineers and Surveyors

Establishment of Public Hearing Date – Fernwood Bridge – FEMA Requirements – Discussion/Action

11:30 Break
11:40 Bob O’Connor, American Travel Center
Introduction of Agency and Program
12:00 JoAnn Overington, Nuisance Appeal Board
Nuisance Appeal Recommendation – Boyle Appeal – Discussion/Action
12:30 Items from the Public
LUNCH  RECESS

Planning Commission Meeting Room

7:00 P.M.

7:00 Preliminaries

7:05 Sue Ann Morgan, Planning Director
Rick Wachtel, Eastern WV Regional Airport Authority
William Walkup, Eastern WV Regional Airport Authority
Airport Protection Ordinance – Review/Discussion/Action
7:30 Jim Moore, Farmland Protection Board
Waiver of Fees Request – Discussion/Action
Report on Program Status – Discussion/Action
7:50 Mary Kackley, 911 Director
Tablet GIS Presentation – Discussion/Action
8:10 Clint Hogbin, Solid Waste Authority

Berkeley County Solid Waste Authority Special Funding Request – Discussion/Action

8:30 Norwood Bentley, Attorney at Law
Abandoned Building Ordinance – Discussion

Draft Health Department Agreement – Dunn Building Space – Discussion/Action

8:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders – Dunn Building and Judicial Center Projects – Discussion/Action

Cancelled Check Orders – County Clerk’s Finance Office – Discussion/Action

WVACO Dues – Discussion/Action

9:00 Items from the Public
RECESS

THURSDAY, AUGUST 26, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 Pamela Jean Games-Neely, Prosecuting Attorney

Hiring Recommendation and Introduction of New Employee - Discussion/Action

10:05 Norwood Bentley, Attorney at Law
Adult Establishment Ordinance – Final Review – Discussion/Action
10:30 Break
10:35 Brad Sheppard, Chief Animal Control Officer
Steve Catlett, Martinsburg-Berkeley County Parks and Recreation
Unleashed Dogs in County and City Parks – Discussion/Action
10:50 Roy Davis, Alternative Sentencing Director
George Harvey, Sportsman’s Paradise Resident
Sportsman’s Paradise Fencing Request – Discussion/Action
11:00 Bid Opening – Dunn Building – Phase II – Discussion/Action
11:10 Mary Kackley, 911 Director
Addressing Software Purchase – Discussion/Action
11:20 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Change Orders – Dunn Building and Judicial Center Project – Discussion/Action

Special Funding Request – Solid Waste Authority – Discussion/Action

Cancelled Check Orders – County Clerk’s Office – Discussion/Action

 

11:30 Break
11:35 Estate Hearing – Pennings Estate – Discussion/Action
12:00 Estate Hearing – Ruth Fair Estate – Discussion/Action
12:30 Items from the Public
LUNCH RECESS
2:00 p.m. JoAnn Overington
Nuisance Appeal Board – Vicious Dog Appeal – Discussion/Action
2:30 Items from the Public

THURSDAY, AUGUST 19, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Apportionment of Assessment of Taxes per Final Divorce Order – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 Mr. Linden Heavner, Citizen Complaint Follow-up Report – Discussion/Action

Lt. KC Bohrer
Sue Ann Morgan, Planning Director
Chris Quasebarth, Prosecuting Attorney
William Teach, County Engineer
10:20 Jim Wilburn, NBC 25
"Career Links Program" – Discussion/Action
10:30 Break

10:40 Kerry Harshman, Citizen’s Complaint – Southern Cross and Peach Manor Estates – Sewer Board Resolution

Curtis Keller, BCPSSD

11:00 Mike Ropp, VOCA Coordinator

VOCA Report Update

11:10 Steve Catlett, Parks and Recreation

Dupont Soccer Grant – Discussion/Action

11:20 Gary Wine, Software Systems

Indexing Project Report and Invoicing – Discussion/Action

 

11:30 Break

11:40 Rick Wachtel, Airport Authority

William Walkup, Airport Authority

Waiver of Fees and Funding Issues – Discussion/Action

12:00 Jim Grose, VFW

Local Economic Development Grant Contract Approval – Discussion/Action

12:15 Norwood Bentley, III
Vicious Dog Ordinance Revisions – Discussion/Action

Order – Approving First Amendment to the Lease Agreement and Ratification of the Bond Purchase Agreement relating to the Series 2004B Bonds – Discussion/Action

Berkeley County, WV Multifamily Housing Revenue Bonds Signature Information – Discussion/Action

12:30 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Dunn Building and Judicial Center Change Order Requests – Discussion/Action

12:45 Items from the Public

RECESS

2:00 Web Site Photos Session

THURSDAY, AUGUST 12, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

10:00 Doug Arndt

Eastern Panhandle Youth Football

Local Economic Development Assistance Grant Contract – Discussion/Action

10:10 Jim Grose, Berkeley VFW

Governor’s Community Partnership Program Grant Contract – Discussion/Action

10:20 Amy Owens, Eastern WV Community Foundation

Local Economic Development Assistance Program Grant Contract – Discussion/Action

10:30 Break
10:40 Larry Custer, South Berkeley Little League

Local Economic Development Assistance Program Grant Contract – Discussion/Action

10:50 John W. Small, Jr. County Clerk

Job Vacancy Announcement – Indexing Position – County Clerk’s Office – Discussion/Action

11:00 RFP Opening – Financial Statement Project – County Clerk’s Finance Office – Opening/Receipt

11:15 Norwood Bentley, Attorney at Law
Adult Establishment Ordinance – Discussion/Action
Vicious Dog Ordinance Revisions – Discussion/Action
11:30 Break
11:40 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Dunn Building/Judicial Center Change Orders – Discussion/Action

Cancelled Check Order – County Clerk’s Office – Discussion/Action
Berkeley Senior Services – Funding Request – Discussion/Action
12:00 Items from the Public
LUNCH RECESS

2:00 Solid Waste Issues Work Session
Clint Hogbin, Berkeley County Solid Waste Authority

Terry Courtwright, Jefferson County Solid Waste Authority

Dan Murray, Morgan County Solid Waste Authority

Richard P. Cooke, Director, WVDEP, Solid Waste Management Board

Dr. Dana Gaviria, Berkeley County Health Department

3:00 Sue Ann Morgan, Planning Director

Reclassification Request – Salary Scale Revision Request – Discussion/Action

3:15 Items from the Public
RECESS

THURSDAY, AUGUST 5, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Application for Consolidation of Property – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of August and September

Board and Commission Calendars – Months of August and September

 

10:00 Maria Childers – Fiduciary Supervisor
Estate Accounts – Month of August – Discussion/Action
Accounting – Busey Estate – Discussion/Action
10:15 George Harvey, Citizen’s Complaint

Request for Fencing Approval – Sportsman’s Paradise – Discussion/Action

10:30 Break
10:40 John W. Small, Jr. County Clerk

Job Description – Indexing Position – County Clerk’s Office – Discussion/Action

Financial Statement Commitment Letter – Discussion/Action
11:00 Norwood Bentley, Attorney at Law
Discussion – Adult Establishment Ordinance
11:15 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Dunn Building Change Orders – Discussion/Action

Berkeley Senior Services – Request for Funding Approval – (continued) Discussion/Action

11:30 Break
11:40 Interviews for Boards and Commission Vacancies
Mary Beth Goode – Development Authority Candidate
Mike Bedow – Fire Board Candidate
11:50 Sue Ann Morgan, Planning Director

Reclassification Request and Adjustments to Planning Commission Budget – Discussion/Action

12:10 Items from the Public
RECESS

THURSDAY, JULY 29, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

10:00 John W. Small, Jr. County Clerk
Change in Status Action Request – (continued) – Discussion/Action
10:15 Brad Sheppard, Chief Animal Control Officer
Requisition Items – Animal Control Facility – Discussion/Action
10:30 Break

10:40 Steve Catlett, Director, Martinsburg-Berkeley County Parks and Recreation

LEDA Grant Contract - Lambert Park and Rooney Park Projects – Discussion/Action

10:50 Judith Friend, Aids Network

LEDA Grant Contract Eastern Panhandle Aids Network Project – Discussion/Action

11:00 William Teach, County Engineer
Inspection Cancellation Procedural Change – Discussion/Action
11:15 JoAnn Overington
Nuisance Appeal Board Hearing – Robert Hamilton – Discussion/Action
11:40 Interviews for Boards and Commission Vacancies
Jerry Mays – Candidate – BC Airport Authority Candidate
Susan Hawkens Whalton – Farmland Protection Candidate
11:50 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

State Budget Revision #1 – General County Fund – Discussion/Action

Cancelled Check Order – County Clerk’s Office – Discussion/Action

Proclamation – Family Day – Discussion/Action

Dunn Building Change Order – Discussion/Action

Correspondence – Berkeley County Schools – Discussion

Correspondence – Berkeley Senior Services – Discussion/Action

Proposal – Nu-Look Painting – 100 West King Street – Discussion/Action

Triad Engineering Proposal – Judicial Center – Discussion/Action

12:15 Andy Blake, Attorney at Law

Board and Commission Research – Compensation of Board and Commission Members – Discussion/Action

12:30 Items from the Public
LUNCH  RECESS

THURSDAY, JULY 22, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

10:00 John W. Small, Jr. County Clerk
Gary Wine, Software Systems
Scanner Purchase Request – Discussion/Action
Indexing Project Report – Discussion/Action
IBM Agreement – Discussion/Action
10:15 John W. Small, Jr. County Clerk

Request for Change in Status Actions – County Clerk’s Office – Discussion/Action

Purchase Order #75655

10:30 Break
10:40 Evelyn Fink, Assessor
Sue Ann Morgan, Planning Director
William Teach, County Engineer
Proposed Changes to Subdivision Regulations – Coordinates of Lots
11:00 Sheriff W. Randy Smith

Hiring Recommendations – Community Service, Bailiff, Deputy Sheriff – Discussion/Action

Purchasing Requests – WV Uniforms and Bailiff Uniform Requests – Discussion/Action

11:15 Interviews for Boards and Commission Vacancies
James William Butler – Farmland Preservation – Discussion/Action
Amy Hiet – Child Advocacy Steering Committee – Discussion/Action
Ronald Cartee – Development Authority – Discussion/Action
11:30 Break
11:40 Norwood Bentley, III, Attorney at Law
Lease Agreement – Judicial Center Bond Refunding – Discussion/Action
Ratify Execution of Bond Purchase Agreement (BPA)

Board and Commission Research – Compensation of Board and Commission Members – Discussion/Action

Water/Sewer District Dual Membership – Discussion/Action

11:50 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Cancelled Check Request – County Clerk’s Office – Discussion/Action

12:00 Items from the Public
RECESS

THURSDAY, JULY 15, 2004 –  9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

10:00 Marsha Kelly, Director, Purchasing and Finance
Hiring Recommendation – Discussion/Action
10:15 Interviews for Boards and Commissions
Nancy Ferner – Candidate – Board and Commission Vacancy
Ronald Cartee – Candidate – Board and Commission Vacancy
Jim Linsenmeyer – Candidate – Board and Commission Vacancy
10:30 Break
10:40 Charles Hall, President, BCE Ambulance Authority
Correspondence - Ambulance Authority Issues – Discussion/Action
11:00 Norwood Bentley, Attorney at Law
Pan Tran Research Request – Discussion/Action

Sub-Grantee Contract – Emergency Shelter Program Grant – Discussion/Action

Sewer Board Appointment Research Request – Discussion/Action
11:15 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Order – Hedgesville Little League Grant Fund – Discussion/Action

Order – Courthouse Security Grant Fund – Discussion/Action

Order – LEDA Grant – Judicial Center – Discussion/Action

Order – Emergency Shelters Grants Program – Discussion/Action

State Budget Revision #1 – Coal Severance Fund – Discussion/Action

11:15 Deborah Hammond, County Administrator (Continued)
Contract – Court Security Grant – Discussion/Action
11:30 Items from the Public
RECESS

THURSDAY, JULY 8, 2004 – 9:30  A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancy and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of July and August

Board and Commission Calendars – Months of July and August

9:50 Bill Walkup, Pan Tran Board Meeting

Special Meetings and State Code Compliance– Pan Tran – Discussion/Action

10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of July
Estate Account Status Hearings – Scheduling for July – Discussion/Action
10:15 Evelyn Fink, Assessor
Applications for Consolidation of Property – Discussion/Action
10:30 Break
10:40 Kerry Harshman, Citizen’s Complaint
Curtis Keller, General Manager, BCPSSD
Sewer Board Complaint
11:00 Executive Session – Personnel Issues
11:30 Break
11:35 Estate Status Hearing – Busey Estate
11:50 Estate Status Hearing – Hough Estate
12:00 Items from the Public
LUNCH   RECESS
2:00 Work Session – Solid Waste Issues
Berkeley, Jefferson and Morgan County Solid Waste Authorities
Mandatory Trash Pickup – Discussion
Curbside Recycling – Discussion
Regional Landfill Facility – Discussion
Short Term and Long Range Planning For Solid Waste Issues
3:00 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Actions
Cancelled Check Order – County Clerk’s Office – Discussion/Action
Proclamation – Stepfamily Day, 2004 – Discussion/Action
Loss Control Issues – Board of Risk – Discussion/Action
Senior Center Facility Improvement Requests – Discussion/Action

Revised Order – Engineering Fees Special Revenue Fund – Discussion/Action

Annual Agreements – James Romano, Worthless Check Clerk Agreement, Draft Animal Control Agreement and Costs – Discussion/Action

Confirmation Letter – Homeland Security Grants – Discussion/Action

Order – Berkeley County Eagles Wings LEDA Grant – Discussion/Action

Berkeley Senior Services – Request for Bylaw Change – Discussion/Action

 

3:20 William Teach, County Engineer

Change Order #1 – Dunn Building Renovations – Discussion/Action

3:30 Glenda Helman, Community Networks

Emergency Shelter Grants Program Contract and Resolution – Discussion/Action

3:45 Items from the Public
RECESS

THURSDAY, JUNE 24, 2004 –  9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of June and July

Board and Commission Calendars – Months of June and July

10:00 Charles R. Hall, III, President, BCEAA
Gary Collis, Program Manager
Transport Rate Increases – BCEAA – Discussion/Action
10:20 William Teach, County Engineer

Bid Award Recommendations – Digital Scanner and SUV Purchases – Discussion/Action

10:30 Break
0:40 Andrea Edwards, Soapbox Derby Winner
Request for Memento – Soapbox Derby Exchange – Discussion/Action
Correspondence – Norwalk Soap Box Derby – Information
10:50 David K. Whalen

Interview for Board and Commission – Candidate – Community Relations Advisory Committee and Convention and Visitor’s Bureau

11:00 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Final Purchase Order Requests and Encumbrance Requests – Discussion/Action

VOCA Grant Contract and Resolution – Discussion/Action

Job Fair Report

11:15 Chief Deputy Kenneth Lemaster
Hiring Recommendations and Bailiff Job Description – Discussion/Action
11:30 Break
11:40 Estate Hearing – Hose Estate
12:00 Robert Morris
Road Maintenance – Sportsman’s Paradise – Discussion/Action
12:15 Items from the Public
RECESS

THURSDAY, JUNE 17, 2004 –  9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of June and July

Board and Commission Calendars – Months of June and July

10:00 Gary Wine, Software Systems
Indexing Project Report – Discussion/Action
10:15 Interview for Board and Commission Vacancy
Eric W. Goff – Candidate – Farm Preservation Board
10:20 Cristi Moreland
Report – Relay for Life Event
10:30 Break
10:40 Mildred Severs
Request for Waiver of Building Inspections Fees
Karen Hoff, Telamon
William Teach, County Engineer
11:00 Bid Opening – Digital Engineering System – Engineering Department
Sport Utility Vehicle – Building Inspections
11:15 Jeannie Hellam and Doris Hughes – LEDA Grant – Eagles Wings, Inc.
Approval of Resolution and Grant Contract – Discussion/Action
11:30 Break
11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Cancelled Check Request – County Clerk’s Office – Discussion/Action

Homeland Security Grants – Letters of Intent and Budgets – Discussion/Action

Encumbrance Requests – Discussion/Action

MSAG Correspondence Response – Discussion/Action

Physical Evaluation Proposals – County Employees – Discussion/Action

 

12:00 John W. Small, Jr.
Election Precinct Revisions – Discussion/Action

Metes and Bounds – Magisterial Districts – MSAG Maps – Discussion/Action

12:15 Items from the Public
LUNCH   RECESS
2:00 Pre-Construction Meeting – Judicial Center Project - Dunn Building
RECESS

THURSDAY, JUNE 10, 2004 - 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of June and July

Board and Commission Calendars – Months of June and July

10:00 Jeff Gibson, Gibson and Associates
Insurance Renewal Rates – Discussion/Action
10:15 Marsha Kelley
Proposed Long Distance Carrier Agreement – Discussion/Action
10:30 Break
10:40 Dave Plume, OES Planner

Homeland Security Grants – Proposed Equipment Submittal – Discussion/Action

11:00 Norwood Bentley, Attorney at Law
Draft ATV Ordinance – Final Changes – Discussion/Action

Draft Animal Control Adoption Fee Language Review – Discussion/Action

11:30 Break
11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Cancelled Check Order – County Clerk’s Office – Discussion/Action

State Budget Revision #8 – Discussion/Action

Order – Special Revenue Fund – Engineering Fees – Discussion/Action

Draft Salary Scale Revisions – Discussion/Action

THURSDAY, MAY 27, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of May and June

Board and Commission Calendars – Months of May and June

10:00 Linden Heavner – Citizen’s Complaint
William Teach, County Engineer
Sue Ann Morgan, Planning Director
10:15 William Teach, County Engineer
Sue Ann Morgan, Planning Director
Engineering Services Agreement – Final Draft – Discussion/Action
Planning Commission Fee Increase Implementation – Discussion/Action
10:30 Break
10:40 Bob Gordon, Region 9 Planning & Development Council
Lynn Wiegel, Pan Tran
MPO Programs and Pan Tran – Discussion/Action
Contract – Public Transit Assistance – Discussion/Action
10:50 Paul E. Bragg, Fire Chief
Martinsburg Fire Department
Robert Robinson, Fire & Rescue Association
Gary Collis, Program Manager, BCEAA
Steve Allen, OES Director & Attack 90 Director

Mutual Aid Agreement – City of Martinsburg and Berkeley County – Discussion/Action

11:00 Ed Calhoun, President, Berkeley County Fire Board
Fire Board Appointment Recommendation – Discussion/Action
11:15 Norwood Bentley, Attorney at Law
Dunn Building Contract- Discussion/Action
Software Systems Annual Maintenance Contract – Discussion/Action

Adoption Fee Language and Agreement Format – Animal Control – Discussion/Action

Draft Ordinance Discussion – ATV Use on County Property – Discussion

Draft Fire Board Ordinance Changes – Discussion

Hotel/Motel Tax Legislative Changes – Discussion/Action

11:30 Break
11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

State Budget Revision #7 – Discussion/Action

Cabling Proposal – Dunn Building – Discussion/Action

Correspondence – BC Farmland Protection Board – Discussion/Action

11:50 Interviews – Board and Commission Vacancies
Richard B. Weller – Candidate – Nuisance Appeal Board
Gerald Dehaven – Candidate – Fire Board
Bruce W. Chrisman – Candidate – Fire Board
12:05 Jeff Wilkins
Request for Signage Change – Discussion/Action
12:10 George Cole
Citizen’s Complaint – Unkept Property
William Teach, County Engineer
12:20 Items from the Public
RECESS

Rev. Ed Taylor
First Baptist Church
315 West King Street
Martinsburg, WV 25401

THURSDAY, MAY 20, 2004 –  9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Application for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of May and June

Board and Commission Calendars – Months of May and June

Bailiff Job Description and Advertisement – Discussion/Action

10:00 Tom Puffenburger, Fire and Rescue Association
Recommendations – Fire Board Vacancy – Discussion/Action
Term Expiration Dates – Fire Board Vacancies – Discussion/Action
10:15 Roberta Elliott
Rick Wachtel, Eastern WV Regional Airport Authority
Air Show Funding Request – Discussion/Action
10:30 Break
10:40 Bill Lucht, President
Robert Lowry, Executive Director
Martinsburg-Berkeley County Convention and Visitor’s Bureau
First Quarter Report for 2004 – Discussion
10:50 Steve Allen, OES Director
Memorandum of Understanding – Equipment Grant – Discussion/Action
11:00 Sheriff W. Randy Smith
Steve Allen, OES Director

Homeland Security Grants – Planning Session – Letters of Intent and Budget – Discussion/Action

11:30 Break
11:40 Norwood Bentley, Attorney at Law
Hotel/Motel Tax Draft Statute Changes – Discussion/Action
Legal Research – Non-Feasance of Elected Official– Discussion
Draft Adoption Fee Proposal – Animal Control – Discussion/Action
11:50 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Discussion – Proposal – Financial Statement Preparation

12:00 William Teach, County Engineer
Bid Award Recommendation – SUV - Engineering
12:05 Items from the Public
LUNCH  RECESS

THURSDAY, MAY 13, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of May and June

Boards and Commission Calendars – Months of May and June

10:00 John W. Small, Jr. County Clerk
Virginia Sine, Circuit Clerk

Primary Election 2004 – Report and Discussion of Canvass of Votes – Discussion/Action

10:15 Robert Eckels, Architect
William Teach, County Engineer

Bid Award Recommendation – Dunn Building Construction – Discussion/Action

10:30 Break
10:40 Gary Wine, Software Systems

Report – Indexing Project, Relocation of AS 400, Computer and Printer Purchase and Installation – Discussion/Action

11:00 Bid Opening – Sport Utility Vehicle
11:15 David Kenney, Candidate, Berkeley County Planning Commission
Interview – Discussion/Action
11:20 Vince Collins, Steptoe and Johnson
Letter of Credit Request – Brentwood Industries – Discussion/Action

Resolution Authorizing Amendment of the County Commission’s Variable Rate Demand/Fixed Rate Revenue Bonds – Series 1994 – Discussion/Action

11:30 Break
11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Orders – Homeland Security Grants – Discussion/Action

12:00 Items from the Public
LUNCH  RECESS

2:00 Pamela Jean Games-Neely, Prosecuting Attorney
John W. Small, Jr. County Clerk

Audit Report of Fiscal Year Ended June 30, 2003 – Review of Compliance Issues and Preparation of Action Plan – Discussion/Action

2:45 Mary Kackley, 911 Director

Recommendation for Phase III – Wireless Communication Study – Discussion/Action

MSAG Mapping Software – Discussion/Action

3:00 Brad Sheppard, Chief Animal Control Officer
Adoption Fee Proposal – Discussion/Action
3:15 Norwood Bentley, Attorney at Law
Sue Ann Morgan, Planning Director
Draft Adult Establishment Ordinance – Discussion/Review
3:30 Items from the Public

THURSDAY, MAY 6, 2004 – 9:30   A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of April and May

Boards and Commission Calendars – Months of April and May

Judicial Center Bid Recommendations – Discussion/Action

10:00 Virginia Sine, Circuit Clerk
2004 Primary Election Report – Discussion/Action
10:15 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of May – Discussion/Action
Estate Status Hearing Scheduling – Month of May – Discussion/Action
10:30 Break
10:40 Glenda Hilman, Community Networks
Emergency Shelter Grant – Discussion/Action
11:00 Richard Talbott
Citizen’s Complaint – Adult Book Store
11:15 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

State Budget Revision #6 – Discussion/Action

Correspondence – Eastern Panhandle Transit Authority

Insurance Premium Payments

Correspondence – T.M. Associates – Request for Support

11:30 Break
11:40 William Stubblefield, President, BCPSWD
Report on Current Projects and Special Recognition of Board -

Discussion/Action

12:00 Item from the Public
LUNCH  RECESS
119 West King Street, Planning Commission Meeting Room
7:00 P.M.
7:00 P.M. Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Public Hearing
Berkeley County Special Emergency Service Fee Ordinance – (Revisions)
7:45 Interviews for Boards and Commissions –

David L. Kenney, Candidate, BC Planning Commission – Discussion/Action

7:50 Elva Graham, Windewahl Homeowners Group
Storm water Management Concerns – Discussion/Action
William Teach, County Engineer
Sue Ann Morgan, Planning Director
8:10 Sue Ann Morgan, Planning Director
Planning Commission Fees
Development Inspector
Discussion/Action
8:30 Sheriff W. Randy Smith
Job Description – Bailiff – Discussion/Action
Hiring Recommendation – Bailiff – Discussion/Action
Urine Test Kit Requests – Discussion/Action

Weapons of Mass Destruction/Grant Guidelines – Homeland Security – Discussion/Action

8:50 Norwood Bentley, III, Attorney at Law
Legal Issues
ATV Ordinance – Discussion/Action
Vicious Dog Ordinance Amendment – Discussion/Action

Airport Height Ordinance Amendments – Discussion/Action

9:00 Items from the Public
RECESS

THURSDAY, APRIL 29, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of April and May

Boards and Commission Calendars – Months of April and May

10:00 Virginia Sine, Circuit Clerk
2004 Primary Election Report – Discussion/Action
10:15 Stephani Pearson, Director, Boys and Girls Club
Report – Martinsburg Boys and Girls Club
10:30 Break
10:40 Reverend Nathaniel Wright
Proclamation – National Day of Prayer – Discussion/Action
10:50 JoAnn Overington
Nuisance Appeal Board Hearing
11:15 Norwood Bentley, Attorney at Law

Airport Height Ordinance
Amendments – Discussion/Action to Request Public Hearing

ATV Ordinance – Review of Draft Ordinance – Action to Forward to Public Hearing

MCI Agreement – Review – Discussion/Action

 

11:30 Break
11:40 Matthew Hjermstad
Richard Ladson
Bid Award Discussion – Berkeley County Judicial Center
11:50 William Stubblefield
Lavonne Paden

Source Water Education Booklet Review and Acceptance Request – Discussion/Action

12:00 Items from the Public
RECESS

THURSDAY, APRIL 22, 2004 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of April and May

Boards and Commission Calendars – Months of April and May

10:00 John W. Small, Jr, County Clerk
Virginia Sine, Circuit Clerk
2004 Primary Election – Report on Preparations and Commission Actions
Legislative Report – Election Issues
10:15 Lavonne Paden and William Stubblefield
Source Water Education Booklet Presentation – Discussion/Action
10:30 Break
10:40 Karen E. Hoff, State Director
Telamon Corporation – Request for Letter of Support
10:45 William Teach, County Engineer
Sue Ann Morgan, Planning Director
Draft Agreement for Services Discussion – Discussion/Action
11:00 Bid Opening – Dunn Building
11:10 Steve Allen, OES Director
Report – Equipment and Personal Services Grants – Discussion/Action
11:20 Robert Crawford, Executive Director
Berkeley County Development Authority

Resolution of Participation – Certified Development Community Program – Discussion/Action

11:30 Break
11:40 JoAnn Overington
Nuisance Appeal Board Recommendations
12:00 Items from the Public
LUNCH  RECESS
2:00 Norwood Bentley, III
Ordinance Development Session – Discussion/Action

Airport Height Ordinance Amendments – Discussion/Action to Request Public Hearing

AIA Contract – Dunn Building HVAC Renovations – Discussion/Action
2:20 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Cancelled Check Orders – Discussion/Action

Proclamation – National Public Safety Telecommunicators Week – Discussion/Action

Correspondence – Region 9 Planning and Development Council – Discussion/Action

2:40 Gary Wine, Software Systems
Report on Indexing Project – Discussion/Action
Report on Payment by Credit Card Inquiry – Discussion/Action
3:00 Items from the Public
RECESS

TUESDAY, APRIL 20, 2004 –  2:00 P.M.

2:00 P.M. Preliminaries
Opening Prayer and Pledge of Allegiance

2:05 Order Establishing the Levy Rate for Fiscal Year 2004-2005 – Regular Current Expense Levy – Discussion/Action

RECESS

THURSDAY, APRIL 8, 2004 –  9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of April and May

Boards and Commission Calendars – Months of April and May

10:00 Braun Hamstead, Attorney at Law
Parry’s Potomac River Development – Maintenance Association
Public Hearing
10:15 Ed Calhoun, President
Berkeley County Fire Board
Fire Board Bond Issue – Discussion/Action
10:30 Break
10:40 Evelyn Fink, Assessor

Applications for Correction of Assessment – (Continued) - Inquiries – Discussion/Action

CAMA Study Results – Discussion
11:00 Bid Opening – Judicial Center
11:30 Break
11:40 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Actions
VOCA Proclamation – Discussion/Action

National Association of Counties Week Proclamation – Discussion/Action

12:00 Norwood Bentley, III
Airport Height Ordinance Draft Amendments – Discussion
ATV Ordinance – Draft Discussion
12:15 Items from the Public
RECESS
2:00 Pre-bid Meeting – Dunn Building

THURSDAY, APRIL 1, 2004 –  9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Vacancies and Term Expirations – Boards and Commissions – Discussion/Action

Commission Calendars – Months of April and May

Boards and Commission Calendars – Months of April and May

10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of April – Discussion/Action
Estate Hearing Scheduling – Month of April – Discussion/Action
10:15 Monia Christo, Community Relations Advisory Committee
Nan Stevens, West Virginia Housing Development Fund
Resolution - Fair Housing Month – Month of April – Discussion/Action
10:30 Break
10:40 Deborah Barthlow, Children’s Home

Resolution - Children’s Memorial Flag Day – Month of April – Discussion/Action

10:55 William Stubblefield, BCPSWDistrict
Lavonne Paden
Report – SWAP Study – Discussion/Action
11:15 Steve Allen, OES Director

Fiscal Year 2003 State Homeland Security Grant Program – Report on Commission Inquiries – Discussion/Action

Correspondence – Multi-Jurisdictional Hazard Mitigation Plan – Discussion/Action

11:30 Break
11:40 Mary Kackley, 911 Director
Final Draft 911 Fee Ordinance – Review – Discussion/Action
11:50 Items from the Public
LUNCH RECESS
Berkeley County Commission Agenda
April 1, 2004 – 7:00 p.m.
7:00 P.M. Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Faye Nicarry
Sue Ann Morgan, Planning Director
William Teach, County Engineer
Walt Sebert, BCPSSD
Citizen’s Complaint – Northwind Subdivision
7:30 Charles Hall, President, BCE Ambulance Authority

Proposed Changes – BCE Ambulance Authority Ordinance – Discussion/Action

Pilot Program – Back Creek Valley Fire and Rescue Department – Discussion/Action

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