Agenda Index 2003

THURSDAY, DECEMBER 18, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes

Report on Board and Commission Meetings

Appointments to Boards and Commissions

Commission Calendars – Months of December and January

Boards and Commission Calendars – Months of December and January

Goals and Objectives – Calendar Year 2003 - Report

9:45 Steve Allen, OES Director
Emergency Operation Planner – Grant Fund Announcement
10:05 Mary Kackley, 911 Director
Phase II – Wireless Communications Study – Discussion/Action
10:30 Break
10:40 Sheriff W. Randy Smith
Mary Kackley, 911 Director
4-12 Shift Transfer Time Line for Implementation – Discussion/Action
Hiring Recommendations
10:50 Sheriff W. Randy Smith
Roy Davis, Alternative Sentencing Director
Alternative Sentencing Program - Discussion
11:05 Conner Newton and Judy Boykin
Americorp Volunteer Program – Semi-Yearly Report
11:10 Norwood Bentley, III, Counsel for the County Commission
Legal Issues
11:20 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Action
State Budget Revision #3
Animal Control Agreement – City of Martinsburg – Discussion/Action
Rank Structure – Animal Control – Revised – Discussion/Action
Cancelled Check Order – County Clerk’s Office
Internal Revenue Mileage Rate Change
Christmas Eve Discussion
11:30 Cam Siegrist, Bowles Rice McDavid Graff and Love
Greg Isaacs, Crews and Associates
Ron Collins, Berkeley County Building Commission

Berkeley County Building Commission
Revenue Bond Issue – Berkeley County Judicial Center

12:00 Items from the Public
RECESS

THURSDAY, DECEMBER 11, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Logs
Discussion/Action
Approval of Minutes

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Apportionment of Assessment – Assessor’s Office – Discussion/Action

Appointments to Boards and Commissions- Responses to Inquiries and Correspondence – Discussion/Action

Report on Board and Commission Meetings

Commission Calendars – Months of December and January

Boards and Commission Calendars – Months of December and January

10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of December – Discussion/Action

Estate Account Status Hearings – Scheduling – Month of December – Discussion/Action

10:15 Interviews for Boards and Commissions – Reappointments

Gwen Dunn – Community Relations Advisory Committee – Re-appointment Candidate

Judith Fleming – Community Relations Advisory Committee – Re-appointment Candidate

Larry Young – Candidate – Development Authority
Ken Collinson – Candidate – Development Authority
10:30 Break
10:40 William Teach, County Engineer

Draft Storm Water and Erosion Control Ordinance – Final Revisions – Discussion/Action

11:00 Estate Hearing
Kenneth Deckman Estate
11:30 Estate Hearing
Marion Rao Estate
12:00 Estate Hearing
Betty Clanton Estate
12:30 Items from the Public
LUNCH RECESS
2:00 Interviews for Boards and Commission Vacancies
Tom Franklin – Candidate – Planning Commission
Dr. Nancy Kilmon – Candidate – Planning Commission
2:10 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Action
Order – Hedgesville VFD Governor’s Community Partnership Grant Fund
Cancelled Check Orders
Planning Commission Budget Revision Request
Budget Document Distribution
911 Network Service Agreement – Discussion/Action
Correspondence – Hedgesville Vol. Fire Department – Information

Berkeley County Roundhouse Authority AIA Contract – Door and Window Restoration - Discussion/Action

Christmas Eve Discussion/Action

Local Economic Development Assistance Program – Information Sheet – Approval Request – South Berkeley Little League – Discussion/Action

2:30 Items from the Public
RECESS

THURSDAY, NOVEMBER 20, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Appointment to Boards and Commissions – Responses to Inquiries – Discussion/Action

Report on Boards and Commission Meetings

Commission Calendars – Months of November and December

Boards and Commission Calendars – Months of November and December

10:00 Gary Wine, Software Systems
John W. Small, Jr. County Clerk
Marsha Kelley, Purchasing/Finance Director
Indexing and Direct Deposit Report – Discussion/Action
10:15 Steve Allen, OES Director
Hazard Mitigation Plan Adoption – Discussion/Action
10:30 Break
10:40 Brad Sheppard, Chief Animal Control Officer

Proposed Berkeley County Animal Control Salary Structure and Rank Structure – Discussion/Action

11:00 Sue Ann Morgan, Planning Director
Draft Subdivision Regulations Rewrite– Discussion/Action
Budget Revision Request – Discussion/Action
11:15 William Teach, County Engineer

Draft Storm Water Management and Sediment and Erosion Control Ordinance – Receipt of Comments and Discussion of Public Hearing - Discussion/Action

11:30 Break
11:40 Sheriff W. Randy Smith
Correspondence – Charles R. Kilmer – Discussion/Action
COPS Grant Award Discussion/Action
12:00 Deborah Hammond, County Administrator
Hiring Recommendations and Changes in Status Action

Standard Form of Agreement Between Owner and Contractor for a Small Project – Roundhouse Authority – Misc. Roof Repairs – Discussion/Action

Cancelled Check Order Request – John W. Small, Jr. County Clerk – Discussion/Action

TCSP Grant Evaluation Proposal – Discussion/Action

12:15 Items from the Public
LUNCH RECESS

THURSDAY, NOVEMBER 13, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes

Applications for Correction of Assessment

Appointments to Boards and Commissions – Responses to Inquiries – Discussion/Action

Report on Boards and Commission Meetings

Commission Calendars – Months of November and December

Boards and Commission Calendars – Months of November and December

10:00 Mike Ropp
VOCA Grant Report
10:15 Interviews for Boards and Commissions – Re-appointments
Fred Gantt – Planning Commission Candidate – Re-appointment
Lavonne Paden – Planning Commission Candidate – Re-appointment
Nan Stevens – Board of Zoning Appeals Candidate – Re-appointment
10:30 Break
10:40 Norwood Bentley, Attorney at Law
Inducement Resolution and Letter on Bond Impact – Discussion/Action
10:50 Marsha Kelley, Purchasing/Finance Director

Bid Award Recommendation – Thermo Imaging Camera – Discussion/Action

11:00 Mike Keller, Bowles Rice McDavid Graff and Love
Petition of the City of Martinsburg, West Virginia to
Decrease Its Corporate Limits by Minor Boundary Adjustment
Public Hearing
11:15 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Voice Mail Request – Prosecuting Attorney’s Office – Discussion/Action

11:30 Break
11:40 Sheriff W. Randy Smith
Hiring Recommendations – (Continued) Discussion/Action

Equipment Purchase Request – (Continued) Price Quotes – Vehicles – Discussion/Action

4-12 Shift Transfer Time Line for Implementation – Discussion/Action

Commission Issues - Discussion

12:00 Jim Moore – BC Farmland Preservation Board
Presentation of Easements – 2002-2003
12:15 Items from the Public
RECESS

THURSDAY, NOVEMBER 6, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Boards and Commission Meetings

Commission Calendars

Commission Calendars – Month of November

Boards and Commission Calendars – Month of November

10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of November – Discussion/Action

Estate Status Hearing Scheduling – Month of November – Discussion/Action

Estate Hearing – Lucy E. Dent - Discussion/Action

10:20 John W. Small, Jr. County Clerk
Hiring Recommendations
10:30 Break
10:40 Interviews for Boards, Commissions and Authorities Candidates

Monia Christo – Community Relations Advisory Committee – Re-appoint.

Judy Erskine – Convention and Visitor’s Bureau Candidate – Re-appointment

Appointments to Boards and Commissions – Respondents – Correspondence – Discussion/Action

11:00 Bid Opening – Hedgesville VFD
Thermo Imaging Camera
11:10 Joanne Overington, Nuisance Appeal Board
James W. Deaver Appeal – Vicious Dog Ordinance
11:30 Break
11:40 Sue Ann Morgan, Planning Director
Subdivision Regulations – Discussion of Comments and Proposed
Changes - Discussion
12:00 Cam Siegrist, Bowles Rice McDavid Graff and Love
Capital Heights Town home Project - Discussion/Action
12:15 Sheriff W. Randy Smith
Hiring Recommendations – (Continued) – Discussion/Action

Equipment Purchase Request – (Continued) Vehicles and Radios – Discussion/Action

12:30 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Draft Changes – Berkeley County Employee Handbook – Discussion/Action

Correspondence – Berkeley County Farmland Protection Board

12:45 Items from the Public
LUNCH RECESS

119 West King

Planning Commission Meeting Room

7:00 P.M.

7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Hazard Mitigation Plan Public Hearing – Discussion/Action
7:45 Storm Water Management and Erosion Control Ordinance
Public Hearing - Discussion
8:30 Charles Miller, Citizen’s Complaint
Dirt Bikes and Home Occupation Complaints – Discussion/Action
8:45 George Fallin, Citizen’s Complaint

River Bend Sewage Treatment Plant Noise Complaint – Discussion/Action

9:00 Items from the Public
RECESS

THURSDAY, OCTOBER 30, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Boards and Commission Meetings

Commission Calendars – Months of October and November

Boards and Commission Calendars – Months of October and November

9:50 John W. Small, Jr. County Clerk
VALIC Deferred Compensation Plan – Discussion/Action
10:00 Sue Ann Morgan, Planning Director

Subdivision Regulations Final Draft – Discussion of Comments and Recommendations – Discussion

10:30 Break

10:40 Sue Ann Morgan, Planning Director (continued)

Subdivision Regulations Final Draft – Discussion of Comments and Recommendations – Discussion

11:00 Sheriff W. Randy Smith

Hiring Recommendations – Deputy, Bailiff, Sec 1/Dispatch – Discussion/Action

Swearing In Ceremony – John W. Small, Jr. County Clerk

Re-classification Requests – Discussion/Action

Equipment – Discussion/Action

11:15 Interviews for Boards and Commission Vacancies

Gwen Dunn – Candidate for Community Relations Advisory Committee – Re-appointment

Judith Fleming – Candidate for Community Relations Advisory Committee – Re-appointment

Tammy M. Bittorf – Candidate for Berkeley Senior Services – Re-appointment

11:30 Break
11:40 Chief Deputy Kenneth Lemaster

Public Hearing –

Local Law Enforcement Block Grant Program – Berkeley County
12:00 Deborah Hammond, County Administrator (continued)

Hiring Recommendations and Changes in Status Actions – Discussion/Action

State Budget Revision #2

Berkeley County Employee Handbook Proposed Changes - Discussion/Action

Order – Local Law Enforcement Block Grant Program – Discussion/Action

Order – Federal Grant – Roundhouse Authority

Order – Federal Grant – Bulletproof Vest Partnership

Draft Job Description – Engineering Office – Discussion/Action

Berkeley County Commission – Application for Minor/Exempt Subdivision Approval – Request for Waiver of Fees – Berkeley County Chapter United Daughters of the Confederacy, Inc. – Discussion/Action

12:20 Items from the Public
RECESS

THURSDAY OCTOBER, 23, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Boards and Commission Vacancies – Discussion/Action

Report on Boards and Commission Meetings

Commission Calendars – Months of October and November

Boards and Commission Calendars – Months of October and November

9:55 Gary Wine, Software Systems

Report on Indexing Project, Direct Deposit Questions, and Firewall Protection – Discussion/Action

10:15 Brian Burger, Adelphia

High Speed Fiber Proposal – Sheriff’s Tax Office Software – Discussion/Action

10:30 Break
10:40 Bradford Shepphard, Chief Animal Control Officer
Report – Animal Control Procedural Changes

Proposed Berkeley County Animal Control Salary Structure to Coordinate with Proposed Rank Structure – Discussion

11:00 C. William Hayes, Executive Director – Roundhouse Authority

Miscellaneous Roof Repair Bid Award Recommendation – Discussion/Action

11:10 William Teach, County Engineer

Storm Water Management Ordinance Revisions – Draft – Report and Scheduling of Public Hearing – Discussion/Action

11:30 Break
11:40 Deborah Hammond
Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Draft 2004 Legal Holidays Calendar – Discussion/Action

Correspondence – Martinsburg High School Show Choir – Discussion/Action

11:50 Margaret Noriega – Citizen Complaint
Law Enforcement – Discussion/Action
12:00 Items from the Public
LUNCH RECESS

119 WEST KING STREET

PLANNING COMMISSION MEETING ROOM

7:00 P.M.

7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Final Draft – Berkeley County Subdivision Regulations Rewrite
Public Hearing – Discussion
RECESS

THURSDAY, OCTOBER 16, 2003 – 9:30 A.M.

9:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance
9:35                 Commissioner’s Issues
                         Consent Agenda – Approval of Agenda and Purchase Order
                         Log   –     Discussion/Action

Approval of Minutes – Discussion/Action
Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Apportionment of Assessment of Taxes per Final Divorce Order Applications – Assessor’s Office – Discussion/Action

Report on Boards and Commission Meetings

Boards and Commission Vacancies – Discussion/Action

Commission Calendars – Months of October and November

Boards and Commission Calendars – Months of October and November

10:00 Linda Holtzapple, Berkeley Senior Services

Planned Building Improvements – Berkeley Senior Services – Discussion/Action

10:15 Jeannie Hellem

Local Economic Development Assistance Program – Information Sheet – Eagle’s Wings – Discussion/Action

10:30 Break
10:40 Barbara Burkhart, Chief Tax Deputy

Request to Close Drive Thru Window – Sheriff’s Land Sale – Discussion/Action

10:50 Sheriff W. Randy Smith

Tom Puffenberger, Assistant Facilities Manager

Proposed Expansion of Parking Area – 802 Building Area – Discussion/Action

Proposed Survey of Site – Discussion/Action

Recommendation – Morgan County Solid Waste Authority Request – Discussion/Action

11:10 Steve Allen, OES Director

Hazard Mitigation Plan Public Meeting Report and Status Report – Discussion/Action

Emergency Management Performance Grant Application – Discussion/Action

11:30 Break
11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Draft 2004 Legal Holidays Calendar - Discussion

11:50 Franklin P. Rutherford, President

South Berkeley Christmas Parade and Tree Lighting Committee,
Inc.

Legislative Digest Grant Information Sheet – Discussion/Action

12:00 Items from the Public
RECESS

THURSDAY, OCTOBER 9, 2003 – 9:30 A.M.

9:30                 Preliminaries
                        Opening Prayer and Pledge of Allegiance
9:35                 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Assessor’s Office – Discussion/Action

Report on Boards and Commission Meetings

Boards and Commission Vacancies – Discussion/Action

Commission Calendars – Months of October and November

Boards and Commission Calendars – Months of October and November

Encumbrance Requests – Discussion/Action

10:00 Steve Catlett, Martinsburg-Berkeley County Parks and Recreation

Local Economic Development Assistance Program – Information Sheet – Lambert Park and Rooney Park Discussion/Action

10:10 Doug Arndt

Local Economic Development Assistance Program – Information Sheet - Martinsburg Midget Football – Discussion/Action

10:20 James H. Grosse

Governor’s Community Partnership Program – Information Sheet –

Post 896 VFW – Discussion/Action

10:30 Break

10:40 Norwood Bentley, Attorney at Law

Order – Estate of Mary Ellen Aikens, Deceased

10:50 Sheriff W. Randy Smith

Hiring Recommendations

John W. Small, Jr. County Clerk

Swearing In Ceremony – New Deputies

11:00 Steve Allen, OES Director

Report - Hazard Mitigation Plan Status and Scheduling of Public Hearing Date – Discussion/Action

Emergency Management Performance Grant Application – Discussion/Action

11:15 Joanne Overington

Nuisance Appeal Board Recommendation – Discussion/Action

11:30 Break

11:40 Items from the Public

LUNCH RECESS

2:00 Deborah Hammond

County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Cancelled Check Order – John W. Small, Jr. – Discussion/Action

2:15 John W. Small, Jr. County Clerk

Report – Financial Statement and Publication Date –
Discussion/Action

Direct Deposit – Discussion/Action

2:30 Items from the Public

RECESS

3:00 County Commission Association Regional Meeting

Vivian Parson, Executive Director

THURSDAY, OCTOBER 2, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Report on Board and Commission Meetings

Commission Calendar – Month of October

Boards and Commission Calendar – Month of October

10:00 Maria Childers
Fiduciary Supervisor
Estate Accounts Approval – Month of October – Discussion/Action

Estate Account Status Hearings – Scheduling for October – Discussion/Action

10:15 Jan Callen, Executive Director
United Way of Berkeley and Morgan Counties
2003 Campaign Report
10:30 Break
10:40 Don Wood
Berkeley County Landmarks Commission
Grant Request – Survey Work
10:50 Charles Hall, III
Gary Collis
Berkeley County Emergency Ambulance Authority
New Business Plan 2003-2004
11:10 Judith Friend, Executive Director

Resolution Endorsing Legislative Digest Grant Award – Discussion/Action

11:20 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Action – Discussion/Action

Cancelled Check Order – John W. Small, Jr. – Discussion/Action

E-Mail – S.P.O.K.E.S. Program – Discussion/Action

Leadership Academy Report

11:30 Break
11:40 Evelyn Fink, Berkeley County Assessor
Application for Correction of Assessment
Request for Office Space
11:50 Items from the Public
LUNCH RECESS

P.M. SESSION

119 West King Street

Planning Commission Meeting Room

7:00 P.M.
7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Appointments to Boards and Commissions - Interviews

Robert Mudge – BCE Ambulance Authority – Reappointment Candidate

7:10 Berkeley County Subdivision Regulations
Review of Written and Oral Comments and Discussion of Draft
8:30 Break
8:40 Items from the Public

THURSDAY, SEPTEMBER 25, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action

Applications for Correction of Assessment – Discussion/Action

Report on Boards and Commission Meetings

Commission Calendars – Months of September and October

Boards and Commission Calendars – Months of September and October

10:00 Ed Calhoun, President – Berkeley County Fire Board
Purchase of New Fire Apparatus and Loan Package – Discussion/Action
10:15 Mark Baldwin, Martinsburg City Manager
Decrease of Municipal Boundaries – Discussion/Action
10:30 Break
10:40 Pamela Games-Neely, Prosecuting Attorney

Hiring Recommendation and Introduction of New Employees – Discussion/Action

10:50 Lyndon Heavner, Citizen Complaint
Sue Ann Morgan, Planning Director
Overgrown Property Adjacent – Discussion/Action
Motor cross Track – Speck’s Run Road
11:10 Roy Davis, Alternative Sentencing Director
Request for Staffing and Job Description Discussion/Action
11:30 Break
11:40 Sue Ann Morgan, Planning Director
Request for Planning Department Staff Restructuring – Discussion/Action
12:00 Items from the Public
LUNCH RECESS
2:00 Sheriff W. Randy Smith
Grant for Berkeley County Sheriff’s Department – Discussion/Action
Law Master/Family Court Security – Discussion/Action

Replacement of Two Vehicles – Paper Server and Bailiff – Discussion/Action

Cruisers – Discussion/Action

Equipment Line – Discussion/Action

Software Systems – Printer/Computer – Discussion/Action

Barlights and Radios – Discussion/Action

Tax Office Security Issues – Discussion/Action

Software Technician – Discussion/Action

West Virginia Code 6-3-1a as amended – Discussion/Action

3:00 Gary Wine, Software Systems
Internet Tax Inquiry Demonstration – Discussion/Action
3:30 Deborah Hammond, Berkeley County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Morgan-Keller Contract - Berkeley Building Project – Discussion/Action

Animal Control Agreement – City of Martinsburg – Discussion/Action

Capital Heights Town homes – Request for Letter of Support – Discussion/Action

3:45 Items from the Public
RECESS

TUESDAY SEPTEMBER 23, 2003

Public Comment – Subdivision Regulations Revisions

THURSDAY, SEPTEMBER 18, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action
Applications for Correction of Assessment – Discussion/Action
Report on Boards and Commission Meetings
Commission Calendars – Months of September and October
Boards and Commission Calendars – Months of September and October

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Cancelled Check Order – County Clerk’s Office – Discussion/Action

10:10 Chief Deputy Kenneth LeMaster
Hiring Recommendations – Discussion/Action
10:20 Break
10:30 Matthew Hjermstad, DMJM Design
Ken Jendura, DMJM Design
Jennifer McLaughlin, DMJM Design
Report – Berkeley County Judicial Center Development
11:00 Bid Opening – Miscellaneous Roof Repairs – Roundhouse Project
Bid Award Recommendation – Windows and Doors – Discussion/Action
11:15 Sgt. Deke Walker, WV State Police, Berkeley County Detachment
Report on New State Police Troopers
11:30 Break
11:35 Items from the Public
RECESS

THURSDAY, SEPTEMBER 11, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Moment of Silence – Victims of September 11, 2001 and Resolution – Discussion/Action

Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes

Apportionment of Assessment of Taxes – Divorce Order – Assessor’s Office – Discussion/Action

Application for Consolidation of Property – Assessor’s Office – Discussion/Action

Update on Boards and Commission Meetings

Commission Calendar – Month of September

Boards and Commission Calendar – Month of September

10:00 Appointments to Boards and Commissions – Interviews
Kenneth Hite – BCE Ambulance Authority – Reappointment Candidate
Justin Schooley – Citizen’s Corp Council – Appointment Candidate
10:15 Richard Waters
Potomac Hills Subdivision – Maintenance Fees
10:30 Break
10:40 Bob Gordon, Region IX Planning Council
Region IX Assessment Request – Berkeley County - Discussion/Action
11:00 Public Comment Hearing – Proposed Fee Schedule Changes
Building Inspections – Discussion/Action
11:20 Steve Allen, OES Director
Hazard Mitigation Grant Program – Notice of Intent
Discussion/Action
11:30 Break
11:40 Deborah Hammond, Berkeley County Administrator

Hiring Recommendation and Changes in Status Actions – Discussion/Action

Bid Award Recommendation – Berkeley Building Project – Discussion/Action

Bid Award Recommendation – Building Inspections Vehicle – Discussion/Action

Cancelled Check Order – Discussion/Action

CASA Correspondence

12:00 Norwood Bentley, III
Proposed Magisterial District Changes – Discussion/Action
Order – Open Purchase Orders – Discussion/Action
12:15 Items from the Public
LUNCH RECESS
2:00 Mary Kackley, 911 Director
Sheriff W. Randy Smith
4-12 Phone Coverage – Law Enforcement – Discussion/Action
2:30 Elizabeth Parrish, Citizen
Planning Commission Complaint – Discussion/Action
3:00 Matthew Grove, Grove and Dall’olio Architects

Roundhouse Authority Bid Award Recommendation – Doors and Windows – Discussion/Action

3:15 Items from the Public
RECESS

THURSDAY, SEPTEMBER 4, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes – Discussion/Action
Applications for Correction of Assessment- Discussion/Action
Update on Boards and Commission Meetings
Commission Calendars – Month of September
Boards and Commission Calendars – Month of September
9:45 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of September
Estate Hearing Scheduling – Month of September - Discussion/Action
10:00 Norwood Bentley, III Attorney at Law
Proposed Magisterial District Changes – Discussion/Action

Review of Bid Specifications – Dunn Building Project – Discussion/Action

10:10 Sue Ann Morgan, Planning Director
Proposed Planning Commission Staffing Changes – Discussion/Action
10:30 Break
10:40 Bid Opening
Roundhouse Doors and Windows Bid – (continued)
11:00 Bid Opening
Berkeley Building Project
Bid Opening
Building Inspections Vehicle
11:30 Break
11:45 Aikens Estate Hearing
12:15 Items from the Public
LUNCH RECESS

119 West King Street
Planning Commission Meeting Room
7:00 P.M.

7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Mary Kackley, 911 Director
The Atlantic Group

Wireless Communication Study – Phase I – Report/Discussion/Action

8:00 Break
8:10 Interviews for Boards and Commission Vacancies and Expiring Terms

Kenneth Hite, BC Emergency Ambulance Authority – Reappointment Candidate

Robert Mudge, BC Emergency Ambulance Authority – Reappointment Candidate

8:20 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Actions – Discussion/Action

Correspondence – WV Division of Culture and History – Nominations –

National Register of Historic Places

Order – Open Purchase Orders – Discussion/Action

Order – Homeland Security Grant Fund – Discussion/Action

8:35 Items from the Public
RECESS

THURSDAY, AUGUST 28, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues

Consent Agenda – Approval of Agenda and Purchase Order Log – Discussion/Action

Approval of Minutes – Discussion/Action
Applications for Correction of Assessment – Discussion/Action

Appointments to Boards and Commission s – September/October Expirations and Existing Vacancies – Discussion/Action

Legislative Issues for 2004 – County Commission Association – Discussion/Action

Update on Boards and Commission Meetings
Commission Calendars – Months of August and September
Boards and Commission Calendars – Months of August and September
10:00 John W. Small, Jr. County Clerk

Public Hearing

Proposed Magisterial District Changes – Public Comment/Discussion/Action

Help American Vote Act – (HAVA
Internal Revenue Service Training
10:30 Break
10:40 Pamela Games Neely, Prosecuting Attorney
Hiring Recommendation – Discussion/Action
10:50 Evelyn Fink, Assessor

Hiring Recommendation and Change to Salary Schedule – Discussion/Action

11:00 Bid Opening
Roundhouse – Windows and Doors Project
11:15 Eve Austin
U.S. Federal County Emergency Plan – Discussion/Action
11:30 Break
11:40 Norwood Bentley, III Attorney at Law
Barking Dog Ordinance – Discussion/Action
11:50 Deborah Hammond
Berkeley County Administrator

Hiring Recommendations and Changes in Status Action – Discussion/Action

Order – Task Force Reimbursement Fund – Discussion/Action
Cancelled Check Order – Discussion/Action
Flu Shots for County Employees – Discussion/Action

Dunn Building Renovation Project – Discussion/Action (continued 8/21 meeting)

12:00 Items from the Public
LUNCH RECESS

2:00 Pamela Jean Games-Neely
Prosecuting Attorney
John W. Small, Jr. County Clerk
Sheriff W. Randy Smith

Financial Statements of Berkeley County for the Fiscal Year Ended June 30, 2002

Schedule of Findings and Questioned Costs – Noncompliance Resolution Report – Discussion/Action

3:00 JoAnn Overington, Nuisance Appeal Board
Vicious Dog Ordinance Appeal - Discussion/Action
3:30 Sheriff W. Randy Smith
(Continued from 8/21/03 Meeting)
Equipment Budget – Discussion/Action

Sheriff’s Department Requisition Request – Strobe Barlight – Discussion/Action

Animal Control Issues – Discussion/Action

Freedom of Information Example – Discussion/Action

X-Ray Sheriff’s Deputy – Discussion/Action

Community Service and Trustee Program – Discussion/Action

4-12 Phone Call Assignment – Discussion/Action

Executive Session Request – Personnel

4:00 William Teach, County Engineer

Proposed Fee Schedule Change and Salary Evaluation – Building Inspections and Engineering – Discussion/Action

4:15 Items from the Public
RECESS

THURSDAY, AUGUST 21, 2003 – 9:30 A.M.

Sheriff’s Department Requisition Request – Strobe Barlight – Discussion/Action

Animal Control Issues - Discussion/Action

Animal Control Resignation – Discussion/Action

Freedom of Information Example – Discussion/Action

X-Ray Sheriff’s Deputy – Discussion/Action

Community Service and Trustee Program – Discussion/Action

4-12 Phone Call Assignment – Discussion/Action

11:00 Bill Lucht
Bob O’Connor
Martinsburg-Berkeley County Convention and Visitor’s Bureau
Report – 2^nd Quarter
11:15 Norwood Bentley, III Attorney at Law
Proposed Barking Dog Ordinance – Discussion/Action
11:30 Break
11:40 Deborah Hammond, County Administrator

Hiring Recommendations and Changes in Status Action – Discussion/Action

Fiscal Year 2004 Legislative Digest – Local Economic Assistance Program Projects and Governor’s Community Partnership Grant Project Correspondence – Discussion/Action

Correspondence – Berkeley County Planning Commission – Discussion/Action

11:45 Items from the Public
LUNCH RECESS
2:00 William Teach

Work Session

County Engineering Salaries and Fees – Discussion/Action
3:00 Steve Allen, OES Director

Proposal – FEMA Hazard Mitigation Planning Grant – Report – Discussion/Action

3:15 Items from the Public
RECESS

THURSDAY, AUGUST 14, 2003 – 9:30 A.M.

Hiring Recommendations and Changes in
Status Actions – Discussion/Action
Correspondence – National Transportation Safety Board – Discussion/Action

Correspondence – Unclaimed Property – Discussion/Action

Correspondence – West Virginia Housing Development Fund – Discussion/Action

Cancelled Check Order Request – County Clerk’s Office – Discussion/Action

11:00 Items from the Public
RECESS

THURSDAY, AUGUST 7, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Applications for Correction of Assessment – Discussion/Action
Update on Boards and Commission Meetings
Boards and Commission’s Vacancy – Discussion/Action
Report on State Auditor’s Training
Commission Calendars – Month of August
Boards and Commission Calendar – Month of August
9:50 Maria Childers, Fiduciary Supervisor
Estate Account Approvals – Month of August
Estate Hearing Status Hearings – Scheduling Month of August
10:10 John W. Small, Jr. County Clerk
Software Systems Programming Request – Discussion/Action
10:30 Break
10:40 Mike Ropp, Prosecuting Attorney’s Office – VOCA Program
Report on VOCA Program Statistics
10:50 Norwood Bentley, III, Attorney at Law
Outstanding Legal Issues Report
Verizon Public Communications Agreement – Discussion/Action
Memorandum – Surplus Property Process
11:10 Deborah Hammond, Berkeley County Administrator
Hiring Recommendations and Changes in Personnel Status Actions
Report on State Auditor’s Training
Correspondence – ATV Ordinance Request
Waiver of Fee Request – Morgan Cabin – Discussion/Action
CTC of Shepherd College – Modification Requests – Discussion/Action
Bid Award – Demolition Project – Berkeley Building – Discussion/Action
11:30 Break
11:40 John Reisenwebber, Congresswoman Capito’s Office
Horner’s Subdivision Complaint Report
11:55 Items from the Public
LUNCH RECESS
119 West King Street
Planning Commission Meeting Room
7:00 P.M.
7:00 P.M. Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Public Hearing
Barking Dog Ordinance
8:10 Break
8:20 Items from the Public
RECESS

THURSDAY, JULY 31, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda - Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Boards and Commission Meetings
Commission Calendars – Months of July and August
Boards and Commission Calendars – Months of July and August
9:50 John W. Small, Jr. County Clerk

Magisterial District Proposed Changes – Report, Discussion and Establishment of Public Hearing Date

Software Systems Programming Request – Discussion and Action

David Michael Myers, County Surveyor

Request to View Data Entry Sequence – Voter’s Registration

10:10 Vacancies – Boards and Commissions
Interviews for Boards and Commissions
Dr. Brian Mitchell – Offer of Services – Existing Vacancies
Resignation – Sheriff’s Advisory Committee
10:20 Ed Calhoun, Chairman, Berkeley County Fire Board
Consumer Complaint – Fire Board Fees
10:30 Break
10:40 William Teach, County Engineer

Draft Stormwater Ordinance
Revisions – Receipt of Comments, Discussion and Scheduling of Follow-up Meetings

11:00 Norwood Bentley, Attorney at Law
Legal Issues Update
Verizon Public Communications Agreement
Memorandum – Surplus Property Process
11:15 Steve Allen, OES Director
Letter of Thanks – Jefferson County Fire and Rescue Association
Agreement – Government Acquisitions – Discussion and Action
Mutual Aid Agreement – Hampshire County – Discussion and Action
11:30 Break
11:40 Deborah Hammond
Berkeley County Administrator
Hiring Recommendations and Changes in Status Actions
Chamber of Commerce Image Book Request – Discussion/Action
U.S. District Court Space Request – Discussion/Action
State Budget Revision #1 – General County – Discussion/Action
Cancelled Check Order
Bid Award – Berkeley Building Demolition Bid – Discussion/Action
Skylight Repair Proposals Dunn Building – Discussion/Action
Correspondence – USEPA – Section 404 Complaint
11:55 Items from the Public
LUNCH RECESS
2:00 Evelyn Fink, Assessor
Request for Salary Scale Change – Discussion/Action
Hiring Recommendation – Assessor’s Office
2:15 William Teach, County Engineer
Jim Whitacre
Request – Outsourcing Building Inspections – Discussion/Action
3:00 Items from the Public

THURSDAY, JULY 24, 2003 – 9:30 A.M.

9:30 A.M. Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Applications for Correction of Assessment – Assessor’s Office
Update on Boards and Commission Meetings
Commission Calendars – Months of July and August
Boards and Commission Calendars – Months of July and August
9:50 Marsha Kelley, Purchasing/Finance Director
Bid Award – Thermo Imaging Camera
Cell Phone Contract Extension Discussion
10:00 C. William Hayes
Berkeley County Roundhouse Authority

Change in Scope Agreement – DOH Grant Application – Discussion and Action

10:15 Sheriff W. Randy Smith
Mary Kackley, 911 Director

Radio Issues (Continued) and Proposed Repeater System Purchase – Discussion and Action

Cell Phone Elimination Proposal (Continued) - Discussion and Action
Equipment - Discussion and Action
10:30 Break
10:40 Stanley Seekford
Citizen’s Complaint – Sheriff’s Office
11:00 Bid Opening – Berkeley Building Interior Demolition Bid
11:15 William S. Scott, President
Pikeview Acres Maintenance Association
William Teach, County Engineer
Sue Ann Morgan, Planning Director

Subdivision Complaint – Truck Traffic – Pack Horse Road and Improvements to the Road – Discussion and Action

11:30 Break
11:40 Charles Hall, President BCEAA

Gary Collis, Program Manager, BCEAA

Frank Leonard, Rescue Chief Back Creek Valley Volunteer Fire Company

Back Creek Valley Volunteer Fire Company Complaint - Discussion

12:00 Norwood Bentley, III
Attorney at Law
Legal Issues Update
Estate of William H. Jones, Jr. – Order - Discussion and Action
Open Governmental Proceedings Opinion - Discussion

Geotechnical Contract – Berkeley County Judicial Center – Discussion and Action

12:15 Deborah Hammond
Berkeley County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Action
Cancelled Check Order – County Clerk’s Office – Review and Action
Correspondence – Division of Highways
Correspondence Request – Berkeley Gardens Apartments
Correspondence Request – South Side Apartments

State Budget Revision #1 – Coal Severance Fund 02 – Discussion and Action

12:30 Ray Strine, Chief Animal Control Officer
Recognition of Service
12:45 Items from the Public
RECESS

THURSDAY, JULY 17, 2003 – 9:30 A.M.

:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Boards and Commission Meetings
Commission Calendars – Months of July and August
Boards and Commission Calendars – Months of July and August
9:45 Jeff Wilkins
Request for use of Parking Lots
10:00 Interviews for Boards and Commission Vacancies
Rose Straley – Candidate – Berkeley County Senior Services Appointment
10:10 Marsha Kelley, Purchasing/Finance
Bid Award – Thermo Imaging Camera
10:30 Break
10:40 Dave DeJarnett, Attorney at Law
Recommendation and Order – Estate of William H. Jones, Jr.
11:00 Sheriff W. Randy Smith
Cell Phone Elimination Proposal
Radio Issues
Overtime Issues
11:20 Deborah Hammond
Berkeley County Administrator
Hiring Recommendations and Changes in Status Actions
Cancelled Check Order – County Clerk’s Office
Administrative Report
11:30 Break
11:40 Evelyn Fink, County Assessor – Request for Executive Session
12:00 Items from the Public
RECESS

THURSDAY, JULY 10, 2003 – 9:30 A.M.

9:30 A.M. Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Boards and Commission Meetings
Commission Calendars – Months of July and August
Boards and Commission Calendars – Months of July and August
Applications for Correction of Assessment – Assessor’s Office
9:50 Steve Allen, OES Director
Flooding Status Report
Hiring Recommendation
10:05 Interviews for Boards and Commissions Applicants

O.R. "Oley" Hardman – E. Panhandle Reg. Plan & Dev./Region 9 – Re-appointment Candidate

Justin Schooley – Citizen’s Corp Council Candidate for Appointment
10:10 Sheriff W. Randy Smith
Cell Phone Elimination Proposal
10:30 Break
10:40 Norwood Bentley, III
Attorney at Law
Legal Issues Update
Barking Dog Ordinance
Sub-contract Bethany House
Senate Bill No. 2011 - Resolution
11:00 Bid Opening – Thermo Imaging Camera
11:15 Deborah Hammond
County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Action
Administrative Report
11:30 Break
11:35 Estate Hearing
Estate of William H. Jones, Jr.
12:00 Items from the Public
12:15 LUNCH RECESS
2:00 Deanna Washington
Teresa Emert
Sheriff W. Randy Smith
Berkeley Garden Apartments
Capital Heights Apartments
Manager Complaints
2:30 Items from the Public
RECESS

THURSDAY, JULY 3, 2003 – 9:30 A.M.

Leonard Harris – Sheriff’s Advisory
Committee Candidate – Re-appointment

John McVey – Citizen’s Corp Council Candidate

Justin Schooley – Citizen’s Corp Council Candidate

Thomas Puffenberger – Central Dispatch Advisory Committee Candidate – Re-appointment

10:30 Break
10:40 Sheriff W. Randy Smith
John W. Small, Jr. County Clerk
Swearing In Ceremony – New Deputies
10:55 Norwood Bentley, III Attorney at Law
Reciprocal Agreement – Surplus Vehicles
Insurance Sub-groups Policy
Sub-contract Bethany House
Barking Dog Ordinance – Draft
11:15 Deborah Hammond
Berkeley County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Action
Cancelled Check Order
Orders – New Fund Creation
Annual Agreements
Animal Control Agreement – City of Martinsburg – Draft
Senate Bill No. 2011 – Discussion
Correspondence – WV Division of Culture & History
Administrative Report
11:30 Break
11:40 Lavonne Paden, Farmland Preservation Board
Jim Moore
Real Estate Transfer Tax – Funding Set Up
11:55 Joanne Overington, Nuisance Appeal Board
Nuisance Appeal Board Finding
12:10 Items from the Public
RECESS

THURSDAY, JUNE 26, 2003 – 9:30 A.M.

Leonard Harris – Sheriff’s Advisory Committee Candidate – Re-appointment

Dr. Mamie Lindo – Sheriff’s Advisory Committee Candidate – Re-appointment

Jerry M. Mays – Sheriff’s Advisory Committee Candidate – Re-appointment

James Philbin – Sheriff’s Advisory Committee Candidate – Re-appointment

10:30 Break
10:40 Norwood Bentley, III, Attorney at Law
Legal Issues Update

Grant Contract – Office of Economic Opportunity – McKinney/Vento funding

10:50 Deborah Hammond
Berkeley County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Action
Orders – New Fund Creation
11:15 Jeff Gibson, Gibson and Associates
Senior Center Request – Sub-group Insurance Status
11:30 Break
11:35 Sheriff W. Randy Smith
Hiring Recommendation
11:40 Executive Session – Personnel
12:00 Items from the Public
RECESS

THURSDAY, JUNE 19, 2003 – 9:30 A.M.

Leonard Harris – Sheriff’s Advisory Committee – Reappointment Candidate

Dr. Mamie Lindo – Sheriff’s Advisory Committee – Reappointment Candidate

Jan Callen – Citizen’s Corps Council Candidate
John Jerrell, Citizen’s Corps Council Candidate
12:00 Deborah Hammond
Berkeley County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
Order – Establishing State Grant – Musselman Middle School
July Bids – Discussion and Action
Administrative Report
12:15 Items from the Public
LUNCH RECESS
2:00 Fiscal Year 2002-2003 Year End Encumbrance Work Session
Pamela Games-Neely, Prosecuting Attorney
Virginia Sine, Circuit Clerk

John W. Small, Jr., County Clerk

Sheriff W. Randy Smith
Mary Kackley, 911 Director
Sherry Cunningham, Planning Commission
William Teach, County Engineer
2:30 Items from the Public
RECESS

THURSDAY, JUNE 12, 2003 – 9:30 A.M.

Appointments to Boards and Commissions – John Myers – BC Public Service Sewer District Candidate

9:45 Jeff Gibson, Gibson and Associates
Insurance Update Discussion and Action
10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of June

Estate Account Update –
Scheduling of Hearings and
Updates for the Month of June, 2003

10:15 C. William Hayes
Roundhouse Authority
Discussion on Trolley and Recent Update
10:30 Break
10:40 Interviews for Boards and Commission Vacancies and Re-appointments

Deborah J. Stine – Berkeley County
Emergency Ambulance Authority Candidate (Vacancy)

Richard L. Anderson – Sheriff’s Advisory Committee Candidate (Re-appointment)

10:50 John W. Small, Jr. County Clerk
Update on Precinct and Magisterial District Changes
11:10 Norwood Bentley, III, Attorney at Law
Legal Issues Update
Vicious Dogs Ordinance Update and Action
11:10 Oakley Seibert
City of Martinsburg Attorney
Annexation Petition – Lancaster Property
11:20 Sheriff W. Randy Smith
Update on Law Enforcement Issues
11:30 Break
11:40 Deborah Hammond
County Administrator
Administrative Issue Update
Hiring Recommendations and Changes in Status Actions
Cancelled Check Request Order
Administrative Report
12:00 Items from the Public
LUNCH RECESS
2:00 Home Confinement and Alternative Sentencing Work Session
3:00 Roy Cottrell, Horner’s Subdivision Flooding Complaint
Donna McMahon
Health Department Representative
Norma Kuroski, Assistant Engineer
4:00 Items from the Public
RECESS

THURSDAY, MAY 29, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Boards and Commission Meetings
Commission Calendars – Months of May and June
Boards and Commission Calendars – Months of May and June
Elections Conference Notification
9:45 Jeff Gibson, Gibson and Associates
Insurance Update Discussion and Action
10:00 Interviews for Boards and Commissions – Re-appointments
John Myers – BC Public Service Sewer District Candidate
Richard L. Anderson – Sheriff’s Advisory Committee
Calvin Bayer – Sheriff’s Advisory Committee
10:15 Sheriff W. Randy Smith
Worksession – Budgetary Issues – COPS Grant
10:30 Break
10:40 Cheryl Keller, Sheriff’s Law Enforcement
Proclamation West Virginia Click it or Ticket
10:50 Norwood Bentley, III, Attorney at Law
Legal Issues Update
11:00 Deborah Hammond, Berkeley County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
State Budget Revision #5
11:20 Items from the Public
RECESS

THURSDAY, MAY 22, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Applications for Correction of Assessment – Assessor’s Office
Update on Boards and Commissions
Commission Calendars – Months of May and June
Boards and Commission Calendars – Months of May and June
June Meeting Schedule – Proposed Change
10:00 DMJM
Progress Presentation on Design Development
Judicial Center
10:30 Break
10:45 Interviews for Boards and Commissions – Re-appointments
Clarence Martin, III – Region 9 Planning Council Candidate
Patricia Washington – Region 9 Planning Council Candidate
11:00 Sheriff W. Randy Smith
Update on Law Enforcement Activities
11:15 George Harvey
Citizen’s Complaint – Sheriff’s Law Enforcement
11:25 Norwood Bentley, III - Attorney at Law
Legal Issues Update
11:30 Break
11:35 Deborah Hammond, Berkeley County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
Cancelled Check Order Request
Order Establishing Habitat for Humanity LEDA Award Fund
Resignation Correspondence – BC Development Authority
11:50 Charles Hall, Berkeley County Emergency Ambulance Authority
Ed Calhoun, Berkeley County Fire Board
Robbie Robinson, Fire and Rescue Association
Dan Knowpman – Mutual Aid Agreement – 167^th Airlift Wing
12:00 Items from the Public
LUNCH RECESS
2:00 Dedication – Animal Control Expansion
Guest List to be Invited
Dedication - Animal Control Expansion
All 3 Commissioners
Ray Strine and staff
Robert Eckels, Architect
McCleary and Early Contractors and all Sub-contractors
Humane Society Representatives
Nuisance Ordinance Board
All Elected Officials
City of Martinsburg – Mark Baldwin and City Council

THURSDAY, MAY 15, 2003 – 9:30 A.M.

Resolution Endorsing Amendment of Local Economic Development Assistance Contract – County Commission

VOCA Grant Contract and Resolution

9:50 John W. Small, Jr., County Clerk
Virginia Sine, Circuit Clerk
Magisterial Redistricting Project Update
Update – Electronic Voting Machine Recommendations and Funding
10:15 Ed Calhoun, Berkeley County Fire Board President
Charles Hall, Berkeley County Ambulance Authority
Steve Allen, OES Director
Robbie Robinson, Fire & Rescue Association
Mutual Aid Agreement – City of Martinsburg
Dan Krowpman – Mutual Aid Agreement - 167^th Airlift Wing
10:30 Break
10:40 Jeff Gibson
Gibson and Associates
Insurance Renewal Rate Discussion
11:00 Norwood Bentley, III
Legal Issues Update
Legislative Bill Summaries – County Officials Legislation
11:30 Break
11:40 Sheriff W. Randy Smith
Update on Law Enforcement Issues
COPS Grant Discussion and Action
11:50 Interviews for Boards and Commissions Re-Appointments

Bruce Dorsey – Berkeley County Public Service Water District Member

D. Wayne Dunham – Berkeley County Public Service Water District Member

12:10 Maria Childers, Fiduciary Supervisor
Estate of Julian Caldwell, II
12:20 Items from the Public
LUNCH RECESS

PUBLIC HEARING
STORMWATER MANAGEMENT, SEDIMENT AND EROSION
CONTROL ORDINANCE

119 West King Street
Planning Commission Meeting Room
7:00 p.m.

7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Andy Weeks
WV Department of Environmental Protection
WV/NPDES Permit – Berkeley County
Presentation
7:30 Public Comment
RECESS

THURSDAY, MAY 8, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Application for Correction of Assessment
Appointments to Boards and Commissions Vacancy List – May & June
Update on Boards and Commissions
Commission Calendar – Month of May
Boards and Commission Calendar – Month of May
9:50 Interviews for Boards and Commission Candidates

Delegate John Overington – Eastern Panhandle Regional Planning and Development (Region 9) - Candidate

Tim Garner – Building Codes Appeals Board Candidate
10:05 Nancy L. Dye
William Teach, County Engineer
Sue Ann Morgan, Planning Director
Jay Jack, Health Board Administrator
Citizen’s Complaint – Wild Flower Ridge Estates
Storm water Management Facility
10:30 Break
10:40 Bob O’ConnorJeff Gibson
Martinsburg-Berkeley County Convention and

Visitor’s Bureau – Quarterly Report

Gibson and Associates
Health and Life Insurance Discussion
11:00 Roy Davis, Alternative Sentencing Director
Discussion – Alternative Sentencing Projects and Scheduling
11:20 Sheriff W. Randy Smith
Update on Law Enforcement Issues
11:30 Break
11:40 Norwood Bentley, III
Legal Issues Update
11:50 Deborah Hammond, County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Action
Canceled Check Order
Resolution Endorsing Amendment of Local Economic Development
Assistance Grant Contract – Veteran’s Combined Honor Guard
Administrative Report
Veteran’s Color Guard Request and Funding Discussion
Administrative Report
12:00 Glenda Helman
Community Networks – Emergency Shelter Grant Application
Request for Approval
12:15 Items from the Public
RECESS

THURSDAY, MAY 1, 2003 -- 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Applications for Correction of Assessment
Appointments to Boards and Commissions – Health Department
Update on Boards and Commissions
Commission Calendar – Month of May
Boards and Commission Calendars – Month of May
CASA Materials and Request
9:50 Maria Childers
Estate Accounts – Months of May
Estate Hearing Status Updates and Scheduling for the Month of May
10:05 William Teach, County Engineer
Storm Water Ordinance Coordinator – Job Description
10:15 Jim Gross

Veteran’s Combined Honor Guard –
Request for Insurance and County Tags

10:30 Break
10:40 Interviews for Boards and Commission Candidates
Tim Garner – Building Codes Appeals Board Candidate
William Wenitsky – Emergency Services Advisory Council
Phil Martin – Emergency Services Advisory Council

Deborah Stine – BC Emergency
Ambulance Authority

11:05 Norwood Bentley, III
Attorney at Law
Legal Issues Update
Flex Time Provision – Review and Opinion
Municipal Election Code Requirement – Courthouse Closure
11:20 Deborah Hammond, County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Action
Canceled Check Order
Correspondence – Barking Dogs
Correspondence – Jan Hollis Inquiry
Administrative Report
11:30 Break
11:40 Steve Allen, OES Director
Introduction of Dave Plume and I-9 Signature
11:45 Items from the Public
LUNCH RECESS

               Berkeley County Commission Agenda
               119 West King Street
               May 1, 2003 – 7:00 p.m.

7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Sheriff W. Randy Smith

Agreement – Martinsburg City Police Department and Sheriff’s Department

Surplus Vehicle Request – Discussion and Action
Space Re-configuration Request – Discussion and Action
Radar Units – Discussion and Action
Compliance Placards for Law Enforcement
7:20 Bill Stubblefield
Litter Control Update
7:40 Clint Hogbin
Solid Waste Authority Update
8:00 Jeff Gibson, Gibson and Associates
Insurance Comparisons and Discussion

THURSDAY, APRIL 24, 2003 -- 9:30 A.M.

Stormwater Management, Sediment and Erosion Control Ordinance Review and DiscussionState Building Code Revisions – Discussion

10:30 Break
10:40 Sue Ann Morgan, Planning Director
Report – Planning Commission Review Procedures
David Hartley, Eastern Panhandle Home Builders Association
Bruce Van Wyk, Van Wyk Enterprises
11:10 Valerie Smith
CASA of the Eastern Panhandle
Introduction and Explanation of Program
11:20 Norwood Bentley, III
Legal Issues Update
Estate of Sebastian Amenta – Update
BI Contract – Amendment I
11:30 Break
11:35 Estate Hearing – Mildred Eckert
11:45 Estate Hearing – Julian A. Caldwell
11:55 Deborah Hammond
County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status
Canceled Check Order
Correspondence – Retention of Record Books
Correspondence – Nancy L. Dye
12:05 Items from the Public
LUNCH RECESS
2:00 Virginia Sine,
Circuit Clerk
Purchase Request – Seals, Order Books and Case binders
2:05 Evelyn Fink
Hiring Recommendation
2:10 Ron Butts
Use of Berkeley Building Space – Soapbox Derby
2:15 Sheriff W. Randy Smith
Mary Kackley, 911 Director
Ray Strine, Chief Animal Control Officer
Cops Grant – Homeland Defense
Equipment Grant – Automated Fingerprint System
Proposed Flex Time Schedule
Work session – Departmental Complaints
3:15 Items from the Public
RECESS

THURSDAY, APRIL 17, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Board and Commission Meetings
Commission Calendar – Month of April
Boards and Commissions Calendar – Month of April
10:00 John W. Small, Jr., County Clerk
Update – Precinct and Magisterial District Changes
Electronic Voting Machine Discussion and Update
10:15 Sheriff W. Randy Smith
Update on Law Enforcement Issues
10:30 Break
10:40 Steve Allen, OES Director
Recommendations – Citizens Corps Council
10:50 WV Development Grant Contracts – Recognition of Projects
Steve Catlett, Tuscarora Lake Project
Ruth Haden, BC Youth Fair Project and Request for Fee Waiver
Doug Arndt, BC Midget Football League
11:10 Norwood Bentley, III
Legal Issues Update
Update – Draft Barking Dog Ordinance
Update – Draft Noise Ordinance
Report – EAC Agreement
11:20 Deborah Hammond, County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
Correspondence - LEPC
Administrative Report
11:30 Break
11:35 Mary Kackley
Signage Maintenance Recommendation
11:45 Items from the Public
LUNCH RECESS
2:00 John W. Small, Jr. County Clerk
Delegate Craig Blair
Delegate Walter Duke
Delegate John Overington
Delegate Bob Tabb
James McArthur, US Postal Service
Correspondence – Correcting Addresses, Precinct and Delegate Districts
2:30 Items from the Public
RECESS

TUESDAY, APRIL 15, 2003 – 10:00 A.M.

10:00 A.M. Preliminaries
Opening Prayer and Pledge of Allegiance
10:05 2003-2004 Fiscal Year Budget
Laying of the Levy Rate
10:20 Steve Allen, OES Director
Hiring Recommendation – Planner/Citizen Corps Coordinator
10:30 Items from the Public

THURSDAY, APRIL 10, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Applications for Correction of Assessment
Appointments to Boards and Commissions - Request
Commission Calendar – Month of April
Boards and Commissions Calendar – Month of April
Change Order #1 – Dunn Building Project
9:45 Evelyn Fink, Assessor
Appraisal Ration Results Report
10:00 William Teach, County Engineer
Norma Kuroski, Assistant County Engineer
Cynthia Darlington, Assistant County Engineer
Plan Review Complaints – Engineering Department
Photocopier Order Request
10:20 Debbie Sebert
Berkeley County Development Authority
Certified Development Community Program
10:30 Break
10:40 Mary Kackley, 911 Director
National Public Safety Telecommunicators Week
April 12 – 18, 2003
10:50 Sheriff W. Randy Smith
Hiring Recommendations
Update on Law Enforcement Issues
11:00 Norwood Bentley, III
Attorney at Law
Legal Issues Update
Youth Fair Contract
WV Development Office Grant Contracts
11:15 Steve Allen
Recommendations – Citizens Corps Council
Update – Planner Position
Hiring Recommendations
Equipment Purchase Request
11:30 Break
11:35 Hoy Shingleton
Paglianete Estate Update
11:45 Deborah Hammond
County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
Order – Cancellation of Outstanding Checks
Correspondence – BCPSSD – Sale of Surplus Property
Correspondence – Shade Vending
12:00 Items from the Public
RECESS

THURSDAY, APRIL 3, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Boards and Commissions Meetings
Commission Calendar – Month of April
Boards and Commission Calendar – Month of April
Proclamation – National Crime Victim’s Rights Week
9:45 Christine Lundberg
Fair Housing Month
10:00 Maria Childers, Fiduciary Supervisor
Estate Accounts – Month of April
Scheduling Estate Status Hearings – Month of April
10:15 C. William Hayes
Roundhouse Authority
Discussion on Trolley and Action
10:30 Break
10:35 Steve Allen, OES Director
Update on Planner/Citizen Corps Coordinator Position
Hazard Mitigation Grant Program – Notice of Intent
Update – National Transportation Safety Board Correspondence
10:50 Ed Calhoun, Berkeley County Fire Board
Jeff Gibson, Gibson and Associates
Fire Board Insurance Request
11:05 Ed Calhoun, Berkeley County Fire Board
Bond Issue Discussion
11:30 Break
11:35 Estate Hearing
Helen Paglianete
12:00 Items from the Public
LUNCH RECESS
2:00 John W. Small, Jr. County Clerk
Voting Machine Demonstrations
RECESS

7:00 P.M.

119 West King Street

Planning Commission Meeting Room

7:00 Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Paul Fisher, Executive Director
William Stubblefield, BCPSWB
Water Board Update
7:25 Sheriff W. Randy Smith
Hiring Recommendations
Update on Law Enforcement Issues
7:40 Norwood Bentley, III
Attorney at Law
Legal Issues Update
Research – Order of Priority – Liens
Youth Fair Contract
7:50 Deborah Hammond, County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
8:00 Walt Sebert
Curtis Keller
Berkeley County Public Service Sewer District
Sewer District Update
8:20 Items from the Public
RECESS

THURSDAY, MARCH 27, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Update on Boards and Commissions Meetings
Commission Calendars – Months of March and April
Boards and Commission Calendars – Months of March and April
Order – State Local Service System
Correspondence – WV State Police
10:00 Marsha Kelley
C. William Hayes
EDI Grant – Roundhouse Authority
10:10 Sondra LeMaster
Delegate Larry Faircloth
Glenwood Forest Development Issues
10:30 Break
10:40 Sheriff W. Randy Smith
Hiring Recommendations
Update on Law Enforcement Activities
10:50 Bob Eckels, Architect
William Teach, County Engineer
Dunn Building Plans – County Offices
11:30 Break
11:40 Norwood Bentley, III
Legal Issues Update
Honor Guard Van Research
Noise Ordinance and Barking Dog Ordinance Update
11:50 Ruth Haden
Contract – Chester Engineers
Storm Water Management – Fair Grounds Project
12:00 Deborah Hammond
County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
Towing Policy Memorandum – Draft
2003-2004 Berkeley County Commission Budget – Final Action
12:20 Items from the Public
RECESS

THURSDAY, MARCH 20, 2003 – 9:30 A.M.

THURSDAY, MARCH 13, 2003 – 9:30 A.M.

9:30 Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Appointments to Boards and Commissions
Commission Calendar – Month of March
Boards and Commissions Calendar – Month of March
DSL and Broadband Discussion
10:00 Evelyn Fink, Assessor
Hiring Recommendation
Applications for Correction of Assessment
10:15 John W. Small, Jr. County Clerk
Update – Precinct and Magisterial District Changes
Update – Electronic Voting Machine Demonstration
10:30 Break
10:35 Doris Griffin
Proclamation - American Red Cross Month
10:45 Sheriff W. Randy Smith
Hiring Recommendations
Update on Law Enforcement Issues
Ted Snyder – Sheriff’s Law Enforcement Budget
11:00 Bid Opening
Van – Veteran’s Color Guard Grant
11:15 Gary West
Citizen’s Complaint – Tomahawk MX Motorcross
Harry Carter, Planning Commission Administrator
11:30 Norwood Bentley, III
Attorney at Law
Legal Issues Update
11:45 Deborah Hammond
County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
Proposal – Courthouse Dome Built-in Gutter
Proposal – Ehrlich – Pest Bird Control
Request for Letter of Support - Telamon
12:00 Items from the Public
LUNCH RECESS
2:00 Budget Worksession I

THURSDAY, MARCH 6, 2003 – 9:30 P.M.

Sheriff W. Randy Smith
Gary Wine, Software Systems
Computer Issues Action Plan

11:00 Commissioner’s Issues (continued)
DSL and Broadband Discussion
Proposed Real Estate Transfer Tax Increase
11:15 Norwood Bentley, III
Attorney at Law
Legal Issues Update
Trolley Charter Research
EAC Compact
Proposed Fire Board Bond Project
11:30 Break
11:35 Pamela Games-Neeley
Executive Session Request
12:00 Tom Puffenberger
Maintenance Budget Presentation
12:15 Deborah Hammond
County Administrator
Administrative Issues Update
Hiring Recommendations and Changes in Status Actions
State Budget Revision #3
Canceled Check Order
Correspondence – Roundhouse Authority
Correspondence – WV Division of Culture and History
Administrative Report
12:30 Items from the Public
LUNCH RECESS

7:00 P.M.

119 WEST KING STREET

PLANNING COMMISSION MEETING ROOM

7:00 P.M. Preliminaries
Opening Prayer and Pledge of Allegiance
7:05 Interviews for Boards and Commissions
George Wilson – Fire Board Candidate
David Ditto – Fire Board Candidate
7:15 Matthew Hjermstad
DMJM H&N
Judicial Center Presentation
8:30 Break
8:35 Jerry Cogle
Walt Sebert, Executive Director, BCPSSD
Citizen’s Concern – Inwood Sewer
8:45 Charles Hall, President
Berkeley County Ambulance Authority
Presentation – Berkeley County Ambulance Authority
9:00 Items from the Public

THURSDAY, FEBRUARY 27, 2003 – 9:30 A.M.

9:30 A.M. Preliminaries
Opening Prayer and Pledge of Allegiance
9:35 Commissioner’s Issues
Consent Agenda – Approval of Agenda and Purchase Order Log
Approval of Minutes
Correspondence – West Virginia State Police
Update on Boards and Commissions
Commission Calendars – Months of February and March
Boards and Commissions Calendars – Months of February and March
9:45 Interviews for Boards and Commissions
Dr. Robin Townsend
Carolyn Bishop
Wallace K. Bishop
10:00 Jeff Gi